Several instances of Outlook

[slhermit]

Hi,

I would like to know if there is a way to start simultaneously several instances of Outlook.

We are several users on a single computer and would like to have access to our mail boxes without logging out and in again each time.

Thx.
Serge.

 

[Marcs41]

Define multiple accounts in Outlook.
You cannot open more then 1 Outlook at the time.
If you define multiple accounts or mailboxes, you can add 2 Windows from Outlook, and put the Inboxes on the differentr accounts to work with. To dos so, right click the mailbox and select New Window.

Marc
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[smah]

I don't know of a way to do what you're asking. But if we stop and think about it for a moment, this really wouldn't be a good way to do what you want. Multiple instances of Outlook would hog a lot of unnecessary resources.

I assume that each user has his/her own e-mail account. Outlook can use multiple e-mail accounts without difficulty. You could run one instance of outlook and have it check serveral accounts. Create a folder for each user. A few simple mail rules could sort the recieved messages into each user's particular folder.

Someone's probably thinking: this wouldn't be good because the users could see each other's mail by just by changing folders. The same would be true of having multiple instances of outlook open, so I assume that you trust the other users to only read their own mail.

 

[slhermit]

Thx for all your suggestions, however, the solution with rules only solves one side of the problem: Namely when you receive a mail.


Now, if I want to send one, how will Outlook guess the sender address (remember there are 2 users on this computer) ?

Cheers.
S.

 

[Marcs41]

Click View - From field and select the address you want to send from.

Marc
_{If 'something' 'somewhere' gives 'some' error, expect random guesses or no replies at all. Please specify details.
Free Tip: The F1 Key does NOT destroy your PC!}

 

[slhermit]

@Marcs41

I am trying out your idea.

You wrote: "If you define multiple accounts or mailboxes, you can add 2 Windows from Outlook, and put the Inboxes on the differentr accounts to work with. To dos so, right click the mailbox and select New Window. "


I created a second pop3 mail account for the second user, this was no issue. However, when you say "right click the mailbox", where shall I right click exactly, this is not clear to me.

And then you wrote : "Click View - From field and select the address you want to send from: "

I can't really find the option neither. Is it when you are writing an email or in the mail outlook window ?

Thx.
S.

 

[smah]

When you are writing an e-mail, choose whichever 'From' you want.

 

[Marcs41]

In Folder view, you will see Inbox etc.. for each mailbox.
Right click the one you want in a seperate window, and select ... Open in New Window

The View - From Field is only available in a new Message windows, so Click New Message first, then you will have the option. It will remeber it for the next ones.

Marc
_{If 'something' 'somewhere' gives 'some' error, expect random guesses or no replies at all. Please specify details.
Free Tip: The F1 Key does NOT destroy your PC!}

 

[smah]

Marc, I think some of that only applies to Outlook 2002 and I don't see where slhermit has specified which version.

 

[Marcs41]

Smah, what is there in 2002 that is not in 2000.
These are old things, I've always used them.

 

[smah]

"In Folder view, you will see Inbox etc.. for each mailbox"

For one thing, in Outlook 2k and previous there is only 1 inbox, no matter how many mail accounts are in use (without Exchange). I'm assuming that Exchange is not involved.

 

[slhermit]

I am using Outlook XP...

Cheers.
S.

 

[Marcs41]

well slhermit, and did it work?

Lucky me, huh smah?

Marc
_{If 'something' 'somewhere' gives 'some' error, expect random guesses or no replies at all. Please specify details.
Free Tip: The F1 Key does NOT destroy your PC!}

 

[smah]

yup.

 

[slhermit]

I've tried it out but my findings are that in Outlook XP , you don't really need to open new windows.

When you send a message, there is a field that enables to choose which account to send it from...

However, I am still unsatisfied with this solution.... (outlook will not know which address book to choose from, etc..)....

I still think 2 instances would have been much simpler...

Thx again for your contribution guys.
Serge.

 

[Marcs41]

That is what smah and myself said FIRST, use the From field.
I also said, IF you want 2 instances, DO as told above an dopen a New Window, there is no 2 ways about it.
Sorry, but that is the way Outlook is designed, accept it or use the workaround as proposed.

Marc
_{If 'something' 'somewhere' gives 'some' error, expect random guesses or no replies at all. Please specify details.
Free Tip: The F1 Key does NOT destroy your PC!}

 

[Marcs41]

And BTW, nothing stops you from just starting Outlook twice anyway. It is just confusing for whomever needs to use it, but if that the way you or they want it, it is a simple click.
The 2 instances WILL be identical though!

 

[dazz828]

Hi... I am actually having the reverse problem. We have a user who keeps opening multiple instances of Outlook XP. We tell him to only use one, but each time he wants to go back to the main window he clicks the Outlook icon and another instance opens. I have seen up to 20 instances open and then he complains about email being slow. I have no idea how and why this happens.

He is running Windows XP SP1, Office XP, SP1, SP2, and POP3/SMTP account.

I have tried reinstalling Office XP completely. Applying SP1 and SP2, even Windows XP SP1. Using "Detect & Repair" from within Outlook. Nothing seems to work.

Does anyone have any suggestions??? Thanks in advance.