Outlook 2000

[muthabored]

I have a user who has received a message that he has exceeded his alotted space on our Exchange server and must get rid of some of his emails in order to send/receive. Instead of having to go through each of the emails one by one and chose which ones to delete, he would like to arregate several of them together (since many of them are repetative emails) and delete the ones that are similar at one time. Can this be done?

 

[Marcs41]

He/she can sort them by Subject and delete the oldest ones?

Marc
_{If 'something' 'somewhere' gives 'some' error, expect random guesses or no replies at all. Please specify details.
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[shmoes]

Well, he can goto tools/find

and search for comman values, then they will be listed in the search results and he can go through them. instead of all of them.

 

[muthabored]

marcs41: I suggested that to him but he insists that would still be tedious

shmoes: I checked it out a little further and went to View/Current View/Customize Current View/Group By and allowed him to select how he wanted to "group" his emails (Conversation, Categories, Subjects, etc.).

Thanks, guys!

 

[smah]

You also might want to make sure this user understands how to use the CTRL and Shift keys to make multiple selections.

 

[joegz]

Unless the client thinks this is tedious as well you should add the size column to the view using the filed chooser and then sort by size. That way you quickly find all the big messages together and once you move those to a personal folder or permanetly delete them that will quickly free up space on the exchange server mailbox.

joegz
"Sometimes you just need to find out what it's not first to figure out what it is."

 

[Davetoo]

Or have them Archive their old emails to a PST file.