I have not had a chance to have a 4000 yet, but I do something similar on the 150 - I just select all the data on screen just like a spreadsheet, hit copy, cruise over to Excel and paste it in - that is how I create my system management spreadsheets - all I have to do is add a column for the cable pair, keep it up to date as I make changes and there I am - works great. If I don't want some of the data I just delete the unneeded columns.
When I bought my first switch I attended the basic EMML class for a week and got a nice binder with enough information to do the routine daily MAC. When I bought the big one for the main site I also bought the full EMML manual and the whole set of Insallation and Maintenance manuals - I did not care that I had to pay for them - I wanted the data so I could learn. When I got my Hicom 150 I bought a cheezy little training kit they were selling, but that got me a book that explained how to do what I needed, and, more importantly, the cable and software I needed. Most of the rest of the info you need is stashed in the help files, but I have that I&M manual too.
Now I manage to finagle a set of CD's off a tech every once in a while, but most of the stuff I have is older and the info doesn't change much, and even if it does, it all still works the same for the most part. I would really like to go to the 3-week course in TX and get certified - my employer is willing to pay, but I can't be gone from here that long - they panic as soon as even minor little stuff happens.
JL is right - it is difficult to self maintain. I am quite capable, but I do not happen to have access to the knowledge base online because I am not certified. I believe even if I was I need to pay some kind of fee to be a self maintainer and access the data - which does kind of bite the big one, but most of what I need I can find online if I know where to look - and this forum is also an excellent resource - for the new and old alike!