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Excel 97 - graphing subtotals

Excel 97 - graphing subtotals

Excel 97 - graphing subtotals

(OP)
I need to be able to graph the number of occurances of the various reasons for a lost enquiry spreadsheet.

I used the subtotal function to count the number of reasons. eg. too expensive, late ordered. This all worked fine. I now want to create a bar graph to show the information. However when I press the 2 on the left of the spreadsheet to just show the subtotals without the data, I can't select only the reason and the count. Is there a way to only select the counted information without selecting the hidden data too?

Cheers
Ross McAuslan
CIA Ltd.

RE: Excel 97 - graphing subtotals

Try creating the chart by selecting all the rows and columns including subtotal rows. First it looks funny but when you press that '2-level' there should be only subtotals visible on the chart.

And check your Tools/Options/Chart - Plot only visible cells.

Al

RE: Excel 97 - graphing subtotals

(OP)
Cheers for you help, I'm slowly getting there. The right data is now being plotted but only every second catagory on the x-axis is being shown. If you make the graph small so that the text is unreadable, the missing catagories appear.

Any ideas??

Ross

RE: Excel 97 - graphing subtotals

Is it possible to use horizontal bars instead of columns? A bar chart looks sometimes better than columns if you have long category labels.

Al

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