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# Excel: How do I subtotal and total subtotals

## Excel: How do I subtotal and total subtotals

(OP)
I am a novice using Excel. I made a spreadsheet that lists databases with usage and server information. I'd like to be able to subtotal columns and then total the subtotals. I tried using on-line help, but I either couldn't find the help i needed.

Thank you.

Gary (akbryer)
Gary_Bryer@Vanguard.com

Good deeds do not go unrewarded!

Replies continue below

### RE: Excel: How do I subtotal and total subtotals

If you want to add ALL the cells in a column or row (works either way), click in the next row (or column) and then click on the Sum button on the tool bar. Excel will insert the formula; hit the enter key to accept. Alternately, you can highlight the columns and hit the Sum button, then hit enter to accept.

If you don't want to add all of them but only certain columns, you have to write a formula to add each cell, such as =Sum(a1+a3+a4+a8). Or you can give a cell or cell range a name (see name in help) if that's handier.

### RE: Excel: How do I subtotal and total subtotals

First, add column names on the top row that describe your fields (if don't have ones). Place cursor somewhere on the list or select the whole list area. Sort data according to your group criteria (Data/Sort) and use then Data/Subtotals. Select then the name of group column and function (Sum) and columns where subtotals and grand totals should be placed.

Keep fresh a copy of the list somewhere cause you can really mess up badly with Excel's subtotals.

Good luck,
Al

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