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Setting up Meeting locations 1
- Thread starter BDW1969
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Hi,
In a nutshell:
Create a user, name it for the room (resource),
Open the permissions and assign someone the right to open that mailbox,
Set up a profile for that resource in the assigned person's Outlook,
Open that profile
Set the mailbox to automatically accept meeting requests and to decline conflicting meeting times
(This is just a pretty up step, very optional) open the user object for the room and put "Resource" in the desciption, create a new address list in Exchange manager, Call it Meeting rooms or some such thing,and create the rule for the address list:
user -> description -> begins with -> and put the value "Resource", and add the rule. Preview the list just to make sure the resource shows up.
Now your users will see in the Global address list "Meeting Rooms" or the meeting room name and be able to add this as a resource when they schedule a meeting.
Hope this helps,
Wyz
In a nutshell:
Create a user, name it for the room (resource),
Open the permissions and assign someone the right to open that mailbox,
Set up a profile for that resource in the assigned person's Outlook,
Open that profile
Set the mailbox to automatically accept meeting requests and to decline conflicting meeting times
(This is just a pretty up step, very optional) open the user object for the room and put "Resource" in the desciption, create a new address list in Exchange manager, Call it Meeting rooms or some such thing,and create the rule for the address list:
user -> description -> begins with -> and put the value "Resource", and add the rule. Preview the list just to make sure the resource shows up.
Now your users will see in the Global address list "Meeting Rooms" or the meeting room name and be able to add this as a resource when they schedule a meeting.
Hope this helps,
Wyz
When you say create a username, do you mean create a full blown user in active directory with an exchange box? Then name the user the resource... adm-conferenceroom. I read this KB and it looks like I need to use the exchange admin account and create an alias?
Hello,
Wow..., I thought this question was dead, it has been almost a year since it posted.
I have this process set up in my environment for the last year and a half and it seems to work well.
Yes, I create a full blown user account and assign permissions to two different people to access to that mailbox (two people, just in case one of those people are gone, someone can still manage the room in case there are scheduling issues). Then I create a profile in Outlook so that the mailbox for the resource can be accessed seperate from my regular mailbox.
This is just the way I do the process.
I hope this helps,
Wyz
Wow..., I thought this question was dead, it has been almost a year since it posted.
I have this process set up in my environment for the last year and a half and it seems to work well.
Yes, I create a full blown user account and assign permissions to two different people to access to that mailbox (two people, just in case one of those people are gone, someone can still manage the room in case there are scheduling issues). Then I create a profile in Outlook so that the mailbox for the resource can be accessed seperate from my regular mailbox.
This is just the way I do the process.
I hope this helps,
Wyz
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