Question on Expense Report application issue

[kathryn]

I am working on an expense report applications, so that expenses can be submitted by Outlook form instead of paper.&nbsp;&nbsp;Pretty basic, but we have come up against an institutional problem, rather than a programming problem, and I am interested in how others are handling it.<br><br>The question is what to do with the paper receipts that need to be attached to the expense report.&nbsp;&nbsp;My thought is to have the form, when sent by John Doe, send John a friendly email saying &quot;Your expense form has been sent to Finance.&nbsp;&nbsp;Please send all receipts and vouchers to Mary Smith.&nbsp;&nbsp;Please use reference number XXXXXXX&quot;, where XXXXXX is also attached to the form that Mary Smith gets.&nbsp;&nbsp;&nbsp;<br><br>Hmmmm, I just had a thought.&nbsp;&nbsp;In our company, all employees have a &quot;vendor code&quot; assigned to them by the General Ledger system, so I could add that to the Exchange Server data on each of us, and generate the vendor code and a sequential number.&nbsp;&nbsp;<br><br>Anyway....has anyone dealt with this?&nbsp;&nbsp;What are other companies doing?&nbsp;&nbsp;Is there an &quot;legal&quot; (audit) requirement that all receipts MUST be kept in the Finance department?&nbsp;&nbsp;<br><br>Your input, ideas, and war stories would be appreciated.<br><br>Kathryn