POP Mail to LN Conversion

[compgeek27]

I am in the process of purchasing my company's first mail server. To date, they have been using POP mail and suffering the consequences. I have already decided to make the move to Lotus Notes but have a couple of questions. I want existing email to be moved to the server for a good history. First, what would be the best sequence of events? I cannot find any way to have the LN server access the user's email from the ISP so I am going to make a simple transition very difficult.

Unless someone has a better idea, I have just about decided to follow this approach:

1) Install the LN Client on most of the PCs (Some will continue to use the POP feature off the server.)

2) Move the user to the LN Client using nupgrade.exe
(I know this creates an "archive" mail file)

3) Move the "archive" to the server replacing the "real" mail file.

4) Archive any user violating the mail quota.

3) Set the user's client to continue checking the existing POP account. (Will the POP mail go to the user's mail file on the server?)

4) (After all clients are successfully moved) Notify our ISP to point the IP address at the server.

5) Go to each PC and remove the POP mail from the client.


Second Question:
I plan to make my mailbox quota 500MB for standard users and 1 GB for heavy users. Does this sound reasonable? Too big? Too small? I am purchasing a server with 120 GB of storage. We will have 100 email users.

 

[Packet7]

Hello,

We had a similar issue, but it was an aquisition. We did the following:

- Installed the new Notes server
- Configured all the new Notes users/accounts
- Migrated the users contacts over to Notes
- Migrated the outlook messages over to a Notes DB
- Setup forwarding with the old email (so that it forwarded to Notes via the Internet Address)
- Bookmarked the old mail on the users workspace, and burned a copy as an archive (optional)
- Directed the user to only use the old Mail File as an "archive" from the old POP mail
- Had the users utilize the new "clean" DB going forward

This worked well, but it's just one of several options you could take. This also allowed us to keep the rather "large" POP mail Databases, and prevent any quota issues.

If you're going to place a 1 GB quota, I would purchase more disk space. I would plan for growth, good thing we did. We just won some more business and was told today we're going to hire 35 more people in two weeks. We use 300 MB quotas for all.

Hope this helps.

Rgds,

John

 

[compgeek27]

Thanks for your response.

With the 300Mb limit, do you have to archive often?

 

[Packet7]

Hello,

Yes, and our users flip out. It's one of the painful parts of our standard. But, this was decided by upper Management, so when people call I just blame them )

Rgds,

John