I have many different public folders that everyone in the company can see. In these folder are different committees. I could have the same people in different committees. When I change an address of a person in one committee, do I have to change the address in every committee folder that, that person is in. In GroupWise we could link that person and when I changed the address it changed it in every folder. Can this be done in Outlook?
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Outlook 2003 Address Books 1
- Thread starter craftk
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JockMullin
MIS
Hi, Carftk
Ah, yes, Groupwise. Such a good program ...
In Outlook, if you have set up your committees as folders with separate contacts in each then they are separate, and you will have to maintain them all on an ongoing basis.
I think what you really want is your folders set up as departments, and then you set up the committees as distribution lists. When you create a distribution list, you can either add addresses defined elsewhere in the address book or create ad-hoc entries just within that list. If you do it the first way, then the members can be selected from any folder and included in the list, and what is in the list is just a pointer to the actual addrss book entry, so changes made over there are reflected in the list.
Then to mail to the list, you just put the list ID in the to:, cc: or Bcc: as a single entry.
Jock
"Easy to use is easy to say" Jeff Garbers, Xtalk XVI
Ah, yes, Groupwise. Such a good program ...
In Outlook, if you have set up your committees as folders with separate contacts in each then they are separate, and you will have to maintain them all on an ongoing basis.
I think what you really want is your folders set up as departments, and then you set up the committees as distribution lists. When you create a distribution list, you can either add addresses defined elsewhere in the address book or create ad-hoc entries just within that list. If you do it the first way, then the members can be selected from any folder and included in the list, and what is in the list is just a pointer to the actual addrss book entry, so changes made over there are reflected in the list.
Then to mail to the list, you just put the list ID in the to:, cc: or Bcc: as a single entry.
Jock
"Easy to use is easy to say" Jeff Garbers, Xtalk XVI
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