Mailbox Managment Ideas?

[baubaloo]

Hi everyone...

I am a little confused how to set up mailbox management to properly keep all my users mailboxes in check. Let me tell you what I'm trying to do...

I'm trying to address two problems I have:

1) Not all the users I create accounts for ever check their mail. And we send a lot of messages to everyone. So their mail boxes slowly get bigger and bigger. I have limits set, so the eventually max out and the mail box gets closed. But this does not solve the problem. Once the user starts check their mail, it's all out dated.

I wanted to set up a recipient policy to remove messages older then 30 days for account I suspect are not checked.

2) Some of my users try to send huge files. Like 30 MB. Well, when they send the file, or get it bounced back, they hit their limit (set at 20MB). They are not smart enough to delete their sent items, or deleted items. And their box will stay closed until the Default Policy runs and deletes any messages in the sent items and deleted items folder older then 15 days.

I want to set up three sets of mailbox management. I want one to delete any thing in any folder older then 30 days for members of a group. This should take care of #1. I need a second to delete any messages bigger then 3 MB's regardless where it is #2. And lastly I need a process that will delete sent items, and deleted items after 15 days or so. This is my default policy now.

Is there a way to overlap the policies? I've tried to set things up the way I want, but it seems like the policy gets assigned to the user and that's it. It doesn't carry on to the other policies.

If I'm looking at this wrong, or doing something unheard of, please let me know.

Thanks

 

[jbud]

You may want to check out the following article in Microsoft's KB:

http://support.microsoft.com/default.aspx?scid=kb;en-us;319188

The relevant quote is:

Like e-mail recipient policies, the highest priority recipient policy that applies to an Exchange Server object is the effective policy. Lower priority policies are not evaluated any more after a match has been made.

So, the answer is no, you can't overlap policies. There are some simple vb scripts on Microsoft's site that allow you to query AD for the GUIDs of the policies. There are also some scripts to determine the policies stamped on an object. It's possible to combine and modify these scripte to determine which policies apply to a specific object, functionality that Microsoft didn't include.

 

[baubaloo]

OK, That's what I though. I did a lot of testing and it looked like whatever policy the user fell into, that's the policy the user has. So the default policy is like a catch all. Now I get it.

I wish you could do an 'or' instead of an 'and' selection when you tell mailbox manager to remove messages older then a date, and bigger then a size.

Thanks for the info!