Inserting Visio file in MS Word and printing from Word 1

[ShabanaHafiz]

I made an Organization Chart in Visio Professional 2003. I had to print the Organization Chart on one page. To reduce the drawing for printing, following Visio option was used:

File -> Page Setup. In the Print Setup tab under Print Zoom, I entered 70% in Adjust to field.

There are many people to whom I will be sending this Organization Chart. Many of them don’t have Visio installed on their PC. So I inserted this Chart in an MS Word file using:

Insert -> Object -> Create from File

The problem is that Chart does not print on one page in MS Word. In 11” width and 8.5” height, landscape orientation, MS word is not covering the whole chart. It is covering the whole chart only at margins 0.25”, paper width 17”, and paper height 10”.

In 11” width and 8.5” height, I tried the following:

1. File -> Print Preview
2. Selected organization chart
3. Reduced the chart to one page using resizing handles

This reduced the chart to one page. But quality of font distorted and fonts were not legible in the printout.

I am using Word 2003.

 

[mp9]

Try saving your Visio pic as a JPEG (remember to set at 100% quality to avoid degradation).

THen insert the JPEG into your Word doc - Insert, Picture, From File


Then you can use the handles on the edge of the pic in Word to resize your chart to fir the page.

 

[macropod]

Hi ShabanaHafiz,

After inserting the Vision object into your Word document, select it and use Format|Object to resize one side, making sure the 'lock aspect ratio' box is checked. This should be enough to eliminate any distortions.

Cheers

[MS MVP - Word]

 

[Beowulf005]

You could also try printing it to the MS document imager. Then email that as an attachment. This way you have already resized the document size for printing.

When frustrated remember, in the computer world there is almost always a backdoor.

 

[tf1]

Definitely use the save as jpeg solution, but with a slightly different procedure.

Use SaveAs in Visio and save as a high quality jpeg. Open the resulting jpeg in a good image editor (I use the free downloadable IrfanView for this). Use IrfanView to edit the image: adjust the size to exactly the size you want to distribute in the Word document. If it is only for viewing on screen, change the resolution to 96dpi, if it is for printing, try 144dpi. Save the image.

Then open Word and use Insert, Picture, From File to get the edited jpeg into Word (don't copy and paste the iage into Word).

The reason for doing it this way is that WOrd is not so hot on editing images as it still retains all the original information so that the Image Reset comamnd works. This results in quite large Word files if the original image is a large full quality image.

Regards: tf1

 

[macropod]

Hi tf1,

Of course, if you insert the Visio object as a link, the impact on the Word file's size is minimal. Plus, doing it this way also means you can have the image in the Word file update as the Visio file changes.

Cheers

[MS MVP - Word]