Generate Unreleased P.O.'s for Outside Processing

[Shopmgr1]

I am trying to generate a P.O. for an outside process in SFC - Gen Orders - Generate Unreleased P.O. I keep getting "Nothing In Range" when I hit the print screen. My routings are set up correctly, but it still will not generate a P.O.

Any suggestions?

 

[MacolaHelp]

Did you use a date far enough in the future when releasing to pick up the demand? Did you put the material on the shop order on the outside process button as well as define the operation on which it will be consumed?

 

[Shopmgr1]

I'm not sure exactly what you mean.
I have the due date for the SFO as 5/30/03.

My routing shows OUT as the material in the OUT PROCESS button on the STANDARD PRODUCT ROUTING - TRANSACTIONS - ROUTING ENTRY.

So, the SFO is in the started staus, the due date for the SFO is 5/30/03, the OUT PROCESS button on the product routing is set to OUT and has all the pertinent info (vendor ID, process time, etc)

Anything I'm missing here?

 

[dgillz]

On the screen in SFC where you generate unreleased POs, there is a astarting release date and an ending release date. What were the values you put in these fields?

Also, in the preferences section, did you select materials, Outside processes or both?

Software Sales, Training, Implementation and Support for Exact Macola, eSynergy, and Crystal Reports

http://www.trianglepartners.com

dgilsdorf@trianglepartners.com

 

[Shopmgr1]

In Starting Released and Ending Released Dates, I am putting "all" because there is only one SFO released for that particular part number. Also, I am choosing "Outside Process" only.

Confused.

 

[dgillz]

Are you putting the parent part number in the item number field, or the outside porcess part?

Software Sales, Training, Implementation and Support for Exact Macola, eSynergy, and Crystal Reports

http://www.trianglepartners.com

dgilsdorf@trianglepartners.com

 

[Shopmgr1]

I am putting the outside process item number or part, "OUT" is what we call it. We don't use the parent part number in "Out Process" button. In the "Std. Prod. Routing", "All Detail" button, the "Operation Type" field is set at "U"

 

[MacolaHelp]

Pull up the SFO in change mode in SF & click on the outside process button, there, too, not just in the routings module. If you don't have the detail item there, copy the routing from SPR by using the modify released shop orders. Otherwise, I'm stumped. I tried to break it every way I could think of including removing the vendor from the SF operation & the routing from the item master file. I get a PO every time.

 

[Shopmgr1]

I'm not sure what you mean by "pull up the SFO in change mode in SF & click on the outside process button, there, too, not just in the routings module"

Could you elaborate a little more?

Sorry if I sound like an idiot, but I assure you I'm not. I'm just trying make sure I know exactly what you are talking about.

 

[MacolaHelp]

You don't sound like an idiot. The routings allows you to maintain standard routings that you can reuse & copy into shop orders as needed. When you create the shop order, you need the bill of material & the bill of labor (routing). If you go into SF Trx, enter trx, you can pull up this SFO by number (or use the view shop order status). Most of the buttons on the right are available even after the status is Started (activities are already recorded on this SFO). Click the outside process button & see if you have already copied the standard routing you created into this specific shop order. If you don't see the operation & the U type detail, you will need to add it to the shop order. After a shop order is started, you must use the SF processes menu, modify shop orders to add info to this order. I hope I've explained it well enough. Your thread sounds to me as if you've done all the work in SPR to create the PO, but you haven't attached the routing info into the actual shop order where it needs to create the demand for the PO to be generated.

 

[Shopmgr1]

All my routings are set up correctly and the outside process is attached in the U status. Can you cut a P.O. for an outside process if the SFO is released, started?

 

[Shopmgr1]

OK,

So, I have a feeling I am doing something wrong (obviously). I have been using Macola's online help feature, and it looks like I am doing the process right. I am wondering if I am just forgeting a step in this procedure?

So to clarify, My routing was already set up with an outside process in it. I can forward you a screen shot of the routing.

 

[MacolaHelp]

In the routing entry, you can define this as an outside process. The button is active & the status will show on page 2 of the routing as a U type. It sounds like you've got this set up correctly, no need for a screen shot.

Here is the step I think you are missing:

In addition, you must attach this routing to your active shop order. By reviewing your shop order in the shop floor module rather than the routing module, you can verify if you have/have not completed this step. You keep referring back to the routing & that all sounds fine, but you need to hook up the routing (which is just a recipe like a bill of material) to the shop order that creates demand for the process, therefore tries to create a PO. So please check the shop order or print the shop packet & post it here so we can see that the routing is really attached. I think it must not be as I cannot create the condition you describe unless the routing is missing from the shop order.

If the shop order is started, use the modify shop orders process in shop to add the routing. Yes, I was able to create an unreleased PO for an outside process 4 or 5 times after it was started by copying additional routings to a pre-existing shop order.

Lastly, I am on 7.6.100a. It may be possible if you are on an old version that something was broken that is now fixed in the program code.

 

[Shopmgr1]

If the outside process is set up in my Standard Product Routing for that particular item then I shouldn't ever have to mess with the outside process button because the outside process is always on the shop packet. I verified that, in the current released SFO's, any and all SFO's with the outside process requirement show up on all shop packets.

Does this sound correct?

 

[dgillz]

Question: Did you copy the routing with the OS process into the shop order?

If the answer is no, that is your problem. If the answer is yes, then I believe Macola is the problem.

What about other OS processes, are they working OK? Are they generating POs as you wold expect?

Software Sales, Training, Implementation and Support for Exact Macola, eSynergy, and Crystal Reports

http://www.trianglepartners.com

dgilsdorf@trianglepartners.com

 

[Shopmgr1]

When the SFO is generated and put in the unreleased status, yes, I copy the BOM and the routing with the OS process setup in it.

After releasing the SFO, I go into Generate Unreleased Purchase Orders, type in the part number, Vendor number, and in the date range fields I say ALL, because there is only one released SFO for that particular part number. I then pick outside process only on the last dropdown. I pick print to screen, it stalls and about 5 seconds later it says "Nothing In Range". This is happening on all SFO's that need an outside process that are either . Funny thing is, I was able to make it work on a few last week and others it wont generate an unreleased P.O. at all. The outside process is attached to all the required routings the same way. So, I'm at a loss as to why this is occuring.

 

[MacolaHelp]

I can't create the failure either creating a new shop order, adding an SF/Pull parent to order entry & generating in shop floor (as long as I tell it to copy the routing & material). When I generate unreleased POs, my message is "procedure complete" or something like that & if the POs are already generated, the message is "nothing in range". Are you aware that an unreleased PO must be released & printed in the PO module? Macola doesn't print automatically when you generate from shop. Go to purchase order, trx, & use the last record button on the tool bar & scroll backwards through your PO file to see if there are "U" status POs that need to be printed. You can also run a PO edit list for "U" orders. Other than that, I can't fathom what you might be doing that isn't picking up the demand. I'm not having any trouble using the scenario you describe. If I enter a new shop order for a parent without copying the routing & bill into the order, I can indeed get nothing in range. You, however, have indicated that you can see the outside process on the shop packet, so I believe you should be getting PO demand.

 

[Shopmgr1]

Well guys, I'm stumped too. I really appreciate your feedback. Thank You.

 

[MacolaHelp]

Maybe you have some data corruption. Try to initialize the report passing file & try again. Then try to rebuild the shop order file, the item master & inventory location masters & the po header & line files. Were you able to get POs on this particular item last week? If so, then it most likely is a data problem.

 

[dgillz]

Also run file validation reports on the item, item loation, bill of material, and routing. See if anything funny is on these reports.

Software Sales, Training, Implementation and Support for Exact Macola, eSynergy, and Crystal Reports

http://www.trianglepartners.com

dgilsdorf@trianglepartners.com