Exchange 2000 - Auto Deleting Unwanted emails 1

[Troopa]

Hi all,

Let me first explain that I don't have access to the exchange server or have any experience with using it. We have a separate department for this and they don't seem to be able to come up with a solution.

The issue I have is this:

We receive approx 6,000 emails into our server each week that are undeliverables of one variation or another. These are moved into a folder called 'undeliverables' (which is done automatically using outlook rules).

The current action is then to go into the mailbox via outlook and manually delete all these emails each week.

Soloution Required:

Automatic deletion of the emails stored in the 'undeliverables' folder. That is permenant deletion!

The soloution that was offered, (both being for us to implement via Outlook) was to use auto archiving but this didn't work. The other solution was to setup a rule to permently delete the emails but you need to be logged in to the mailbox for this to work.

So, can anyone advise if there is a way that Exchange can delete all emails from a specified folder on a weekly basis?

Thanks in advance

 

[rkatyal]

What you could do is, instead of forwarding the emails to a mailbox, you could forward all these e-mails to a Public folder. That public folder can be hidden from Exchange address list so no one can view it.

And then on the Under Properties of the Public folder within Exchange system manager you could set the age limit of the contents of that public folder.

Say you want to keep everything for 1 day to 30 days or whatever limit you want to keep

 

[Troopa]

thanks rkatyal, what you're suggesting would appear to do what we need. where would it be setup to fwd emails to the public folder, in exchange?

 

[rkatyal]

When a public folder is created in System Manager you can add as many e-mail addresses to the Public folder. I am not sure what e-mails you are trying to collect, but I am assuming these may be old users, or other e-mail addresses that no longer are in your exchange organization. So once you create a Public folder in System Manager under Exchange you can add SMTP addresses to that folder for ex. if your exchange server accepts e-mail for domain abc.com
Then this public folder can have as many e-mail addresses as you like:
john@abc.com
johndoe@abc.com
rkatyal@abc.com
and so on, so if any e-mail that enters your exchange org. that has one of the above e-mail address it will automatically be directed to that public folder.

Hope that helps, and answers your question. You could also just use your Outlook rules to forward e-mails to Public folder. Public folders can be mail enabled, in other words they can be sent e-mails to.



If not you could just

 

[Troopa]

thanks rkatyal, that's a great help