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Project Managent

Project Managent

Project Managent

following is a summary of a project. At the end there are some questions I would be extremely glad if you could answer them.

Our Resources:
HR: 11 persons (5 permanent, 1 staff, 5 task based)
Financial budget: US$10k
Traveling & other expenses: US$5K

Our Client:
A group of 14 manufacturing factories, 1 hospital, transportation. The factories have 25K employees and use 100K different types of material.

They want there following departments to be computerized:
1- Inventory Management
-Stock mgmt
-Provisioning & Purchase
-Dispatches & Distribution, Sales, Exports, Enquiry-Operation

2-Production Planning & Control/manufacturing
-Master production schedule
-Capacity planning
-Material requirement planning
-Work scheduling
-Production control
-Maintenance of plant & machinery
-Bill of material (Product/Assembly/Sub-Assembly/Component/material)
-Work in progress monitoring
-Rejection/wastage monitoring
-Operation layout
-Component and material availability checking
-Booking of labor and material
-Quality management/control/inspection
-Computer aided design
-Product costing
-Warrant, Estimate

3-Budget, Finance & Accounts
-Allocation of Funds and Expenditure
-Expenditure booking and monitoring
-Financial Planning

4- Personnel Management
-Personnel records/management
-Establishment and administrative matters
-Time management.
Attendance and acquittance Roll, overtime & bonus, piece work, gate passes.
-Personnel development and selection
-Estate services, welfare
-Cash office
-Court of enquiry
-Legal cell
-General Policy & directives

5- Office Automation
-Word processing, diary, calendar, small letters, presentations
-Mail (including e-mail, fax)
-Conferencing including video conferencing
-Security, access control and monitoring.
-Corporate intranet for messaging and conferencing

6- Hospital
-Indoor/patient Administration
-Outdoor Patient, Admin, including dispensaries
-Personnel information and admin
-Hospital accounts

Our role & responsibilities:
I am writing down the role & responsibilities that we are going to assume:

1- Preparation of Project Management Plan:
a. A prioritized list of subprojects needed by our client, based on cost benefit analysis.

b. Identification of subprojects that can be executed in parallel and/or in sequence.

c. The plan would recommend a schedule of development and implementation of the subprojects.

d. The plan would identify requirements of in-house resources, skill levels and rough estimates of finding for the project during its development-cum implementation and post implementation stages.

e. Evaluation of vendors' proposed solutions on the prepared criteria.

2- Consultation on evaluation of vendors proposals:

a. Study and analysis of various vendors proposals.

b. Preparation of technical criteria to evaluate the vendors.

c. Preparation of technical criteria for evaluation of their proposed solutions.

d. Evaluation of vendors on the suggested criteria.

3- Preparation of user requirements document:

a. User requirements for software and networking. This would be a document in sufficient detail that can be used by vendors to submit technical and financial proposal to evaluate hardware, software and networking solutions.

b. User requirements would specify the objectives of the modules and their features. Features would include data recording requirements, conducting business requirements, management information requirements and the interaction with other modules. Requirements will also include the volume, frequency and location of major transactions, at transaction/functional locations (e.g. shops, offices etc.).

c. User requirements document would provide the logical software, hardware and networking specifications and check list of criteria/mechanism for quality assurance. Physical details pertaining to specific vendor solutions such as processor speed, memory storage, hard disk space, database design and physical network layout are beyond the scope of this contract.

Some of My Concerns:
- We have three months to complete all this exercise, are there any short cuts or guidelines...
-How do we find out about there processes, we believe that this is an ERP solution.
-How will we state the features of theses modules/processes so that vendors can understand (we have only 3 weeks to find that out)
-Any guidelines that you provide us after going through the responsibilities and tasks that we have to do...

Thanks for your advices...

RE: Project Managent

A solution with this sort of scope and scale isn't likely to come cheap either - there will likely need to be some serious prioritisation re. time and money at some point in the process.
Yes, a lot of this sounds ERP-like, there may be some CRM aspects also for things like the hospital patient handling (don't forget the confidentiality / security requirements here), and the office automation stuff will probably be distinct from the rest of it.
Info about Oracle's ERP offerings can be found at http://www.oracle.com/applications/ , you'll probably also want to include SAP amongst the vendors you consider.
If you, and/or your client, are unclear about what sorts of things ERP can do, it's probably worth getting vendors in early to give an overview of their offerings as soon as possible. If there is a big enough potential deal on the line, you may manage to elicit some free consultancy out of them to assist in 'refining' your requirements.
Good luck; it sounds like you've got your work cut out :-)

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