HR: 11 persons (5 permanent, 1 staff, 5 task based)
Financial budget: US$10k
Traveling & other expenses: US$5K
A group of 14 manufacturing factories, 1 hospital, transportation. The factories have 25K employees and use 100K different types of material.
They want there following departments to be computerized:
1- Inventory Management
-Provisioning & Purchase
-Dispatches & Distribution, Sales, Exports, Enquiry-Operation
2-Production Planning & Control/manufacturing
-Master production schedule
-Material requirement planning
-Maintenance of plant & machinery
-Bill of material (Product/Assembly/Sub-Assembly/Component/material)
-Work in progress monitoring
-Component and material availability checking
-Booking of labor and material
-Computer aided design
3-Budget, Finance & Accounts
-Allocation of Funds and Expenditure
-Expenditure booking and monitoring
4- Personnel Management
-Establishment and administrative matters
Attendance and acquittance Roll, overtime & bonus, piece work, gate passes.
-Personnel development and selection
-Estate services, welfare
-Court of enquiry
-General Policy & directives
5- Office Automation
-Word processing, diary, calendar, small letters, presentations
-Mail (including e-mail, fax)
-Conferencing including video conferencing
-Security, access control and monitoring.
-Corporate intranet for messaging and conferencing
-Outdoor Patient, Admin, including dispensaries
-Personnel information and admin
Our role & responsibilities:
I am writing down the role & responsibilities that we are going to assume:
1- Preparation of Project Management Plan:
a. A prioritized list of subprojects needed by our client, based on cost benefit analysis.
b. Identification of subprojects that can be executed in parallel and/or in sequence.
c. The plan would recommend a schedule of development and implementation of the subprojects.
d. The plan would identify requirements of in-house resources, skill levels and rough estimates of finding for the project during its development-cum implementation and post implementation stages.
e. Evaluation of vendors' proposed solutions on the prepared criteria.
2- Consultation on evaluation of vendors proposals:
a. Study and analysis of various vendors proposals.
b. Preparation of technical criteria to evaluate the vendors.
c. Preparation of technical criteria for evaluation of their proposed solutions.
d. Evaluation of vendors on the suggested criteria.
3- Preparation of user requirements document:
a. User requirements for software and networking. This would be a document in sufficient detail that can be used by vendors to submit technical and financial proposal to evaluate hardware, software and networking solutions.
b. User requirements would specify the objectives of the modules and their features. Features would include data recording requirements, conducting business requirements, management information requirements and the interaction with other modules. Requirements will also include the volume, frequency and location of major transactions, at transaction/functional locations (e.g. shops, offices etc.).
c. User requirements document would provide the logical software, hardware and networking specifications and check list of criteria/mechanism for quality assurance. Physical details pertaining to specific vendor solutions such as processor speed, memory storage, hard disk space, database design and physical network layout are beyond the scope of this contract.
Some of My Concerns:
- We have three months to complete all this exercise, are there any short cuts or guidelines...
-How do we find out about there processes, we believe that this is an ERP solution.
-How will we state the features of theses modules/processes so that vendors can understand (we have only 3 weeks to find that out)
-Any guidelines that you provide us after going through the responsibilities and tasks that we have to do...
Thanks for your advices...