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MIMS Supplier File

MIMS Supplier File

MIMS Supplier File

We have five districts that use some of the same suppliers. Our prior system allow changing or adding remitt-to addresses as needed. MIMS does not. Since we have merged what were five districts into one global supplier file, this has caused us some problems.

We can make sure that a supplier is identified correctly so when it is selected by a purchasing office it is for the corrrect remit to address.

We can work with our supplier to get one remitt-to address.

But there are some supplier that want checks send to different addresses depending on what they did for us, or one company that may have more that one service center.

If anyone else had this type of problem I would be interested in any solutions you found.

RE: MIMS Supplier File

What about using the Supplier Mnemonic and setting up different supplier branches all subordinates to the Mnemonic and government id.

RE: MIMS Supplier File

One approach would be to use the additional addresses on the supplier file. You can have any number of user defineable addresses for a supplier but they can all use the same supplier number. This allows you to use one supplier for all purchases/invoices but have any number of addresses. The PO print program and A/P check printing programs would need to be changed to handle the appropriate address for each district. These addresses are stored at the district level, therefore you can set up a address code of 'PO' for order address for each district and then change the purchase order print program to use the 'PO' order address as the address to print/fax on the PO. This is just one example. You may also want to develope a report to print these different addresses for a 'Supplier Report'. By using this method you get around the problem of setting up a different supplier anytime the supplier address is different.

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