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Accidentally voided checks

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DBergkamp10

DBergkamp10

IS-IT--Management
May 31, 2002
95
CA
Hi there,

Progression 7.7.4

Someone voided a couple cheques that were applied to a few invoices. In one instance the cheque was applied to a number of invoices, but the logic was for some reason they only wanted to void against 1 invoice. I edited the APINTRFACE batch to get rid of the invoices that we didn't want affected, however, now all the vouchers attached to these have reverted unpaid. What's my best course of action to close these vouchers again without cutting another cheque, getting them out of AP Open file etc, seeing as we already paid them. Thx in advance.

I can't find much out there on the cheque voiding process.

Ivan

 
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ok, I'm thinking that I should make a manual payment on these vouchers and try to see if it will let me use the same cheque number. If not, I'll precede it with a 9999 or something, post them etc. Mark them as reconciled. Then when we post from AP subledger, I'll delete the entries from the APinterface batch so they don't go through when interfacing. If I have to, I put those cheques on permanent deferral. Can't think of any other way really.
 
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The APINTERFACE batch only affects the GL effect of voiding a check - Dr Cash, Cr A/P Trade. The vouchers of course, will still be open because the check was voided. Now your GL is out of balance with your AP Aging. You should have posted the APINTRFACE and just redone the transaction.

If you record manual checks now, you still have to address the GL out of balance situation with a journal entry. I wouldn't edit the APINTRFACE.

As a side note, your should consider un-checking the checkbox in GL setup "Interface to GL Journal Trx File". if you do this, you won't have to run a separate post of journal entries, the post from subledger will go directly to your GL. and most importantly, you will enable drill down from GL account views.

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