A pro-plexing problem...
A pro-plexing problem...
Appologies in advance if this sort of post has been put up here before. I did post earlier about this, but well, the spec has changed.
I am trying to work out if its possible to setup an outlook client in the following way. The business that I work for has 8 different email acounts across 3 different domains. At the moment the setup is using a .pst file and POP3 email accounts, these can be switched over to an IMAP account. However presently the size of the .pst file is 12 gigs. Clearly there is a lot of things that need to be archived locally.
However I am tasked with problem of providing a single unified inbox across 2 PC's using Outlook - without an exchange server, and also to be able to provide access to some of the email accounts (inbox, sent mail, some archive data) remotely utilising the IMAP feature of our hosting. Only one of the accounts really needs the remote access presently.
Essentailly I am looking for opinions/other options I have stumbled across. At the moment I see the following options and I am just looking for advice really:
1. Forward everything to a single Gmail or hotmail account - although this would result in a single unified inbox, a large amount of IMAP storage, I am correct in thinking that sending emails from the different accounts (and not through the gmail account) would result in multiple sent folders (a folder for each email account used?!)
2. Utilize the IMAP feature on the email accounts. However I carn't find an easy way to configure outlook to present a unified inbox - not even sure if its possible?
3. Use a third party piece of sync software to sync the .pst file between the two office PC's - and use then look at configuring the imap features on other devices - iphone/ipad?!
I am trying to resist using the gmail / hotmail idea, mostly as I see it as a single point of failure, and I don't think it actually would result in what I have been tasked to achieve. The way I see it in this day and age, hotmail/gmail are aiming this feature really for home users not businesses (although I am sure that many businesses are using it out there - I guess thats the idea of office 365). More importantly I am not convinced that they are secure and if something seems to good to be true it usually is - IE they are not offering if free they must be gaining something from it.
Anyhow, any ideas welcomed. As per usual the business I am working for wants to do it as cheeply as possible, so any freeware recommendations are welcomed.
Thanks in advance,