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VP10 ......HELP ....how to clear Negitive on order in purchase orders

VP10 ......HELP ....how to clear Negitive on order in purchase orders

VP10 ......HELP ....how to clear Negitive on order in purchase orders

(OP)
Have VP10 and have run across an issue.
In purchase orders, we made an adjustment to the on order amount on a po after a reciept was made. and it closed the po. Leaving a negitive amount on order on the main screen.
Since I can edit or delete the po, HOW do I fix this?
Any assistance is appreciated.
Thank you

RE: VP10 ......HELP ....how to clear Negitive on order in purchase orders

ansltd,

It seems to be a problem you can solve by using native tools,  here is what you should do:

1. Go to the System Manager
2. Select Transactions
3. Select Recalculate File Balances

Follow instructions...

It will recalculate IC, AR, AP, and PO balances so the negative amount that is bothering you, will be gone.

Hope it helps you buddy.
Also visit www.ricardopitti.com

 

RE: VP10 ......HELP ....how to clear Negitive on order in purchase orders

(OP)
thank you for your input.
Have done the recalc as well as killed "dead" users
tried to to a return PO, but that seems to get everything even more confused.

Next suggestion ??

 

RE: VP10 ......HELP ....how to clear Negitive on order in purchase orders

With "Recalculate file balances" process would have fixed the problem.  But if it is still there you have two more options to play with:

1. If you have VFP skills, you can fix the problem manually.
  - Open POMASTxx datafile (xx = company number)
  - Look for the PO# that is in trouble
  - Replace recamt field with 0
Done!

2. Wait patiently until May closing.  
When you close a month, closed POs are moved from current file POMAST to history file POYMST. when it happens the negative amount will be gone.


 

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