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Sub's invoiceing methods

Sub's invoiceing methods

Sub's invoiceing methods

I am curious how any of you Subcontractor's invoice clients or companies you are contracted thru?

I am required to submit my hours every two weeks and the company sends me a check 5 days after.

I asked if they had any requirements as far as invoiceing goes and they said no.

I thought about just doing the following;

name, address, contact info, put a line item for everyday worked in the two week period, a subtotal, total.

I am curious if you all do it a certain way or have any recommendations?

Mark C.

RE: Sub's invoiceing methods

i do not get fancy with my invoices.  excel has a nice template that I see often as a sub and employer.
do a line item for qty of hours worked, description of work, hourly rate, then in the last column qty * rate.
Then make a note at the bottom disclose the date range covered or do so ni the description of work.

Of couse you will need to include your personal info like you already said as well as a grand total.  dont forget to number your invoices and save them in unique naming order on your PC.  Nothing worse then the feeling you get when you realize at the end of the year you have been saving over the same invoice each time.


RE: Sub's invoiceing methods

I usually use QuickBooks.  Nice program for doing that kind of stuff.

My accountant likes that I use it, too... because I can just send her the data file.

Just my 2¢

"What the captain doesn't realize is that we've secretly replaced his Dilithium Crystals with new Folger's Crystals."

--Greg  http://parallel.tzo.com

RE: Sub's invoiceing methods

I used to use 3 part, 3 color,  preprinted, continuous form invoices purchased from NEBS. Those lasted from IBM accounting machines into the early pentium era.
Then to generated invoices combining the accounts payable info required by customes and a data file created as the work was performed.
Currently use a laser printer generated invoice form with writing area for date, service, and pricing blocks and blocks at the bottom of the form for totaling the different ways they have used my services.
Under the first 2 ways, I used to mail the bill. Now I fax it. My copy goes into an accounts receivable file until paid.

Ed Fair
Give the wrong symptoms, get the wrong solutions.

RE: Sub's invoiceing methods

I use QuickBooks Pro to create the invoice and track the receivables, and then I create a pdf and email the invoice to my customers. Every one of my customers prefers this method.

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