Importing records into a different table

I am using FM 8.5, and have an issue. I have several tables (Job Ticket & Schedule) built in the same file. I need to have the live job records imported into the schedule table for production to organize. Once a job is completed, they can "delete" it from the Schedule table, but the records MUST stay in the Job Ticket table. I can get this to work, but every time the script goes to find the live jobs, a dialog box appears and asks for the file to be searched. The script that is built needs to do 5 searches, and this happens every time - which is quite annoying. How can I get it to do the search each time without specifying the file to be used? The script never goes outside the single file that is open!