I'm curious how all of you handle unused mailboxes.  We have a fixed number of offices/cubicles and phones here.  When someone leaves, we usually just change the name of the mailbox to "Vacant nnn" where nnn is the room number and update the CPND name to match in LD 95.  I recently created a mailbox class called "Unoccupied" which limits the mailbox size and (I think) prevents messages from being left; I reassign the vacated mailbox to that class.  Then when someone replaces the person who has left, I essentially reverse the process: put them back in the regular mailbox class, change the name in both places, and reset the password.

The problem I'm finding is that I have no way to delete the greetings and empty the mailbox from CP Manager, so I have to log in to the mailbox and do all that.  That got me thinking it might be better to just delete the mailbox altogether when someone leaves, and recreate it when it is needed again.

I see pros and cons for each method, but I'm interested how you guys -- especially those who've been doing this for a while -- handle the situation.

We have about 150 users, and probably process someone leaving or a new person once or twice a month.  My main reasons for even bothering are to (a) prevent mailboxes of people long gone from filling up with callers thinking they've left a message for someone and (b) to manage our limited Desktop Messaging seats.  (We have about 20 less DM seats that voice mailboxes.)

Thanks, as always,
Matt