Using a public folder for conference room scheduling

[bjzielinski]

We have three conference rooms in this building and are currently using a public calendar to schedule events in them. Default and anonymous have view only permission, and certain members of each department have Author permission, with one person and a couple backups having Owner permission for overall authority and control. The problem is that some meetings are getting double booked in a room, that is two meetings at the same time. Unless the person requesting a date and time for the room actually checks to make sure it's open, he/she is free to book it. The only other solution I have come across is to moderate this folder, requiring the 'owner' to approve all postings. Aside from this, is there another solution to prevent double bookings? If not, how exactly does moderation work? Is there limitations based on my expectations? Thanks.

Bill Zielinski
bzielinski@co.midland.mi.us
County of Midland, Michigan

 

[wyzard]

Hi Bill,

The best way I have found to do this is in a post I made earlier, it will involve getting rid of the public folder idea and educating your end users a little about resources and how to schedule properly.

thread858-546198

I know this is different than what you may want to do, but I think you may like the end result much better. It will help minimize any "double bookings", and provides immediate feedback to your endusers if there are any problems/conflicts with times for scheduled meetings.

Please feel free to ask any questions and I will help as much as I can.

Wyz