Set up Apponitment Reminders for a Group

[pgaliardo]

Hi all,

Running Exchange 2007 and Outlook 2007. We just added a 5 user group of construction workers that are working on a building project for us. This group wants to share a calendar for appointments. Here is the way they describe what they need:

Project Manager "Joe" adds an appointment and a reminder. Joe wants the 4 other members of his project to see this appointment and have a reminder pop up to remind them.

I thought of simply sharing the calendar, but I think this only allows the other users to view what's on his calendar, it does not send reminders.

I thought of setting up a public folder, but I beleive this does not allow reminders to be sent.

I was thinking of just having "Joe" send them an invitation to his meeting or appointment and it would place it on their personal calendars. They don't want to do it this way. They insist that on a previous project they worked on at another company, there was a calendar set up as a public folder that sent reminders to each person that had permissions to this public calendar. Does that sound doable?

Thanks

 

[MarkArnold]

They did not get appointments pop up from a Public folder. What you can do is to use something from

http://www.diditbetter.com

which replicates appointments. So the person drops an appointment into the PF, the app replicates the appointment and then the local mailbox pops the reminder. The users, because they know no better, think that the PF is popping the appoinment since they haven't actually entered anything manually into their own calendars or accepted any appointment.

 

[GrimR]

whats wrong with Invite Attendees

 

[MarkArnold]

What's wrong with it? "They don't want to do it this way"
The customer is king, no matter how odd the request. You have to assume that the OP has already tried and failed with the sensible approach otherwise why else would he be asking here.

 

[GrimR]

Then would not a Room Mailbox work

 

[pgaliardo]

I haven't worked with room mailboxes but it sounds like what I might need. I need to do some research on that. If that doesn't work, I will check out diditbetter.