rules wizard in outlook 98-reply to a 3rd person w/specific message

[ruthcali]

i am using outlook 98.

i was trying to use the rules wizard to make the following rule:

when an email arrives that is addressed to a specific person, have Outlook automatically send a generic message to a third person.

ex: mary sends john an email. john's rules wizard causes outlook to automatically send fred an email with the message 'new email'. (fred doesn't get the original email, he only gets an email with a short message).

i see outlook has a rule to reply using a specific template and also a rule to forward the email to a specific person, but what i need is in between those 2 things. i don't want to reply to sender and i don't want to forward the original email.

i want to reply to a third person using a specific message, but nOT including the original email.

does anyone know how to do this?
thanks,
ruth

 

[ruthcali]

does anyone have ideas for me?

Thanks,

 

[LeCras]

Hmm, have you tried using the "Reply using a specific template" option, and creating a template that has your third person as the default addressee? I haven't tried this myself but I can't think of any good reason why it wouldn't work.

Hope this helps.

C. Le Cras

 

[meintsi]

Try using have server reply using a specific message.

A new maill message dialog box will appear where you can define the To: and Subject fields and include any bodytext you wish.

One side note, you will have permission to write rules to the mail server in order to do this.

An alternative would be for you to have the mail administrator add the rule on the server for you. *Remember.......
If you don't use your head,
your going to have to use your feet.

 

[ruthcali]

LeCras,
I tried your method and it's a good idea, but it doesn't work for me for 2 reasons:
1). i don't want the original sender to get a response back
2). I use a mailing list to forward the email (see below)

When a technician completes a job, he sends an email, with an Excel attachment, to 2 people: the employee who did the job and a mailing list.

The mailing list's only purpose is to forward the email to a mailbox so the attachment is stored in a common place.

So now the employee who did the job and the storage mailbox both get the attachment. But now i need the employee's pager to get a quick message saying something like 'work was completed'.

I made a bunch of rules wizards in the storage mailbox for each employee: for example, when a email arrives sent to John Smith, reply using a specific template. That template is an email pre-addressed to John Smith's pager number.

But it doesn't work because when the email arrives in the storage mailbox, Outlook doesn't consider that the email is addressed to John Smith although his name is in the TO: portion.

I sent many test emails trying to get my pager to vibrate when an email came, but it didn't work.

Meintsi,
I don't have rights to the server and I would need to write a rule for each employee. I would rather not ask our admin guy to do this. But thanks for the suggestion.