pst switch to ost 1

[ykfc]

I set up Outlook myself to retreive all my mails from the Exchange server onto a pst file locally. I have been working happily in that way.

Now there is a new policy that everyone has to leave his/her email in the mail box (in the server). I read the documentation, it seems I could configure an offline folders file (.ost), and synchronize before leaving the
office. That way I could make all emails available for reading after work.

Question is how about my "old" mails in the pst files? Can someone explain if I need to copy back data from pst file to anywhere? How shall I read mails from both the pst and ost file when offline?

 

[Dreamboat]

Copy/move all your PST stuff back to the exch server folders. Then set up an OST under Tools-Services.

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[ykfc]

Is that absolutely required? My pst file is already over 30 mb.

Can someone explain it a bit more? What if I just move/copy back some of the stuff from PST back to the server? Can I open the pst file for reading while outlook is keeping the emails in the Exchange server?

Thanks for more explanation in advance.

 

[Dreamboat]

Sorry. Sure. You can do that.

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[bluealhunter]

I would not do the copying to/from the mailbox to a pst. I'd simple make what evey folder you want available off-line be so via the OST.

After you've moved your folders back to the mailbox,

Simply go to:
Tools >> Send/Receive Settings >> Define Send/Receive Groups and select Edit for the default group name All Accounts.
Check the folder you wish to make available off-line. It will ask for a location for the OST file (I usually use the default as long as it's local).

These folders will now sync when you go on-line/off-line.

 

[ykfc]

What exactly is the advantage of having all users ((of Exchange) to keeping their emails in the server, rather than having each user to download its own mails onto its individual local hard disk?

When all emails are accessed from server, it is much slower, right?

 

[bluealhunter]

Probably the most often cited for this is the ability of your admins to protect your data. When mail is in PSTs locally, should you lose that drive, recovering the data is problematic. When it's in your mailbox, data here is usually (hopefully) already part of a proven backup/recovery scheme. It's a common approach and works well until the amount of data in the Exchange is driving backup/recovery times to excess.