Prevent against accidental Word document deletion 1

[hazelsisson]

Hello,

is there any setting in Word to help prevent accidentally deleting a Word document?

It's for files held on a shared network, and all I need is a prompt to say "are you sure you want to delete this file?" or something similar.

I've seen the "Display Delete Confimation Dialog Box" option in the properties of the recycle bin, which gives the desired result but that's only for an individual PC.

Thanks,
Hazel

 

[xlhelp]

HTere are probably as many suggestions as there are people willing to answer a question like this.

Your best bet: back up the files everyday to another folder or drive or USB storage device etc.

http://www.geniusmedia.ca

 

[hazelsisson]

Thanks for your suggestion xlhelp.

The drive is backed up so it's safe from permanant deletion - I was just wondering if there was anything within Word that could be set by users when they create the document. I guess not! %-)

Thanks again.
Hazel

 

[xlbo]

uuuuuum - that is exactly the standard message that comes up if you try to delete a file via Windows Explorer....

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question

 

[hazelsisson]

Only if that setting is set in your recycle bin properties!

If the "Display Delete Confirmation Dialog" box is not checked it doesn't prompt you - it just deletes the file.

Thanks,
Hazel

 

[xlbo]

I guess that's your answer then

Get your Network Admin to apply that setting to all users and you won't have this problem...

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question

 

[hazelsisson]

Great, I didn't realise the setting could be remotely set.

Thanks for your help.
Hazel

 

[xlbo]

Pretty sure it should just be part of the user profile

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question

 

[mintjulep]

Cheap workaround.

Put a shortcut to the file in the shared location. Keep the actual file in an obscured location.

Then the worst that could happen by mistake is someone deletes the shortcut.

 

[Grenage]

yes indeed, part of the user profile. Mind you, by default it should prompt users when they delete files.


Carlsberg don't run I.T departments, but if they did they'd probably be more fun.

 

[grande]

mintjulep knows where it's at. If there's a folder that most users can't see, put it in there.

-------------------------
Just call me Captain Awesome.

 

[hazelsisson]

Yeah, I think you're right, I like mintjulep's suggestion.

Thanks all for your input, you've been helpful!

Hazel

 

[xlbo]

might work for a small co. but can't see it being practical for more than a very small network due to the amount of admin needed and the need to keep a mirror set of folders to mimic the real paths etc

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question

 

[Wadoki]

Just thinking about the problem in a different way.

Forget trying to keep users from being users, run a program like Undelete on the server so if someone does delete a network file it can be easily recoverd in seconds and is real time.

I know that isn't a prompt, but even with prompts user will delete file they are not supposed to.

 

[mintjulep]

I didn't say mirror, I said obscured.

Something like

//confidential personnel records and porn/blackmail list/board members

where no snooping employee is liekly to ever look

 

[fumei]

I am not sure exactly what the relevance of Word is. Are you asking the question re: Word because the file happens to be a Word file? Ij which case that fact that it IS a Word file is not relevant really. It is just a file.

Further, are you asking about someone deleting a file while using Word file dialog? Or are you asking about someone deleting file using Explorer? What?

Gerry

 

[hazelsisson]

Fumei, I mentioned Word as the user that needs this thought there was a setting in Word that could provide the desired results. I'm pretty sure she was wrong if none of you experts have heard of it. ;-)

It would be for someone browsing the files in Explorer, so I'll be able to use a server-level solution like Wadoki's or mintjulep's.

Thanks,
Hazel