outlook inbox group by email address

[fuadhamidov]

i have a problem with outlook inbox.

i use outlook 2003. and it automatically sorts mails in inbox by sender (from).

but although mails come from same address, name typed in sender can be diffrent. and outlook sorts them as different address.

for example i get mail from aa@company.com

he or she can sent his or her mail from address like

aa- Company[aa@company.com]
aa[aa@company.com]
aa@company.com

and outlook sorts them in different group
i want put them in same group. i have several contact, so define rule is not good way

thanks for any help

 

[smah]

Will using just @company.com meet your needs? Outlook's rule criteria work on the wildcard principal, so this modification should catch everything from that domain.

 

[fuadhamidov]

no
i can't understand my problem
i want that : message should sort by aa@company.com
in inbox

but outlook sorts

aa- Company[aa@company.com]
aa[aa@company.com]
aa@company.com

as a different address.

mails came from (aa- Company[aa@company.com] ), (aa[aa@company.com]), ( aa@company.com ) are seem in diffrent group when i sort mails by from

i want to put them in same group.

and rule definition is not good method, becouse i have hundreds of mails comes from nearle hundred people.

to difine new rule for all contacts takes more time

 

[misscrf]

I have an idea, but I cant really test it for you. I am assuming that you have your current view by sender.
From there, do the following, and see how it goes.
1- Define views in the view menu, current view.
2- Add a new view name, and name it email ( I think you can just make it available to everyone, I dont see why not.)
3- In the views summary, click on Group By
4- at the bottom of the Group By dialog box, select All Contact Fields ( This will give you the option of the email, as long as that email is in your contact list)
5- Then, at the top, choose to group by Email ( you will have to scroll down a bit.)

Let me know either way, if this works or not. I am certainly curious...
misscrf

 

[Dreamboat]

Miss: I can't get that to work. Perhaps contacts is only good in an exchange server environment. When I add that field, it is empty.

Anne Troy

http://www.vbaexpress.com/forum

 

[misscrf]

like i said, you need to your the fields that will be in your contact list when sorting. But play around with that, because I do believe that is where your answer lies. From the drop down on the bottom, one of those choices will contain the list that at the top will contain the email of the recipient. I know it has to work. I am not with my setup email account now, but I will look again.

Sorry it hasnt worked so far, but dont give up!
misscrf

 

[Dreamboat]

Hi, Miss. I swear...though I'm not the asker, it's something I've wanted to, so of course I tried what you said. I have OL2003, and have NO method of choosing to show an email address as opposed to the *friendly name* or whatever you call it, where you'd come through as Miss CRF instead of miss@crf.com or whatever. Just can't get it. I did have that capability in 2000--I could add the email address field. Now when I tell it to add the main email field, it just shows up as a blank column for everyone. Bizarre, right? Believe me, I used to support 2000 QUITE well (see my FAQ, LOL), and I just don't understand OL anymore...

Anne Troy

http://www.vbaexpress.com/forum

 

[fumei]

May I ask to get clarfication?

Essentially you want the Inbox to display messages, not by name, but by the domain part of an email address. That is:

billyBOB@yahoo.com
LittleRedRidingHood@yahoo.com
Take34Leaps@mindling.net
S0m3_1@Whatever.gov

would be displayed in the Inbox (NOT some other created folder, right) in the following order. It is not stated, so part of the clarification asked for, is regarding sort order. I am assuming alphabetical.

Take34Leaps@mindling.net
S0m3_1@Whatever.gov
billyBOB@yahoo.com
LittleRedRidingHood@yahoo.com

Based on the domain name of where it is from. Or do you want:

@mindling.net Take34Leaps
@Whatever.gov S0m3_1
@yahoo.com billyBOB
@yahoo.com LittleRedRidingHood

Still thinking about the easiesty way to DO this, but I would like to know exactly what the need is. I realize it is a display/sorting issue, but precisely what is the sorting order?

Gerry

 

[Dreamboat]

Personally, I want sort number 2.
I don't know what the original asker wants.
I don't see how sorting by domain name could be helpful on a long-term basis, tho.


Anne Troy

http://www.vbaexpress.com/forum