Moving emails to another Outlook 1

[RayMunro]

Hi!

I am trying to find out how I can move just the e-mails from a pc onto another. We run a small network using Windows XP Pro and Office 2000. When a member of staff leaves we need to transfer their e-mails to another computer. We dont need to move anything else from outlook. Is there a way we can do this?

I tried exporting to a file but it was not clear how, where or what format to use.

Any help would be most appreciated. Thanks.

Ray

 

[networktrouble]

just copy you're pst file, that should do it

 

[RayMunro]

I tried that. I also copied over all the contacts etc. Created hundreds of duplicates and as some were first name, last name and some the other way, it took ages to delete all the duplicte or unwanted contacts.

But thanks for the idea.
Ray

 

[rcrecelius]

See if this is an option for you...
If you only want to save the emails(no contacts or calender), start by exporting the inbox only to a pst file. Do the same for the sent items.
Then import those into the "new" machine. I know its a lot of steps but this will keep you from importing unwanted contacts and such.

 

[rcrecelius]

After reading your original post again, I'll offer a little more detail.
From Outlook, go to file, import and export.
Choose export to a file. next
Choose personal folders file (.pst) next
Choose the folder to be exported. note that if you go to the top and choose Personal Folders, all folders will be exported. For what youre doing, you should choose only the inbox and check subfolders if necessary. next
Choose where you want to save the file. I prefer to create a folder in the My Docs folder and save it there with a filename that will be easy to find. ie...John_Inbox_062204
Click nect and export will begin.
Repeat those steps for the sent items.

Now you'll need to copy those 2 files over to the other machine and import them into the inbox and sent items folders respectively. The process is very similar except that you are importing instead of exporting.
Hope that helps,
Ronnie

 

[rcrecelius]

Cool...my first star.
Thanks