Mail Preferences

[katiesblue]

This is a little different and I'm not sure how to handle it. The president of our company wants to designate who can send him email. He wants people from the inside and only a few outside people to be able to send him email. All others he wants them to receive an auto reply saying that this address is not valid. What do I do? Other than the Out of Office function, I don't see anywhere else to designate who should or shouldn't receive an auto reply.

Thanks
Kathy

 

[AmazingDominik]

Hi,

You could create an agent in his mailbox together with a new form where he can add valid senders.

This will do the trick. However: the autoreply will come from his address and therefore the statement "this is not a valid address" will not really convince people.

Moreover: the auto-reply will also reply on all junk mail causing even more junk mail to come.

You can create an agent that composes the message directly in the mail router to avoid having to use his address to send it. This will avoid the junk-mail thing and hide the senders address.

Or you can use some third party mail scan solution for this.

What I would do is the following:

1. Create a new internet e-mail address for him and tell him to only give it to outside people who can mail him.

2. Designate his old e-mail address to a new mailbox that he can consult now and then to see if nothing ended up there that he still might need. After a few months you can delete this new mailbox and remove the old e-mail address from the server.



Kind regards,

Dominik Malfait
dominik@amazingit.com

http://www.amazingit.com