how do you create a table contents in word?

[tuccokeith]

Hello,

How do you set up a table of contents in word? How do you define and create the page bookmarks?

I went to the Insert Menu

Selected a format: Classic template and I receive the following error:

Error! No table of contents entries found.


I have the following table of contents text:

1. Introduction
1.1 Purpose
1.2 Scope
1.3 Definitions
1.4 References
2. Architectural Representation

3. Architectural Goals and Constraints.

Thanks

 

[egolds]

You need to put in headings (Font Style that defaults to Normal). In this selection there are items like Heading 1, Heading 2, Heading 3, etc. These Headings will become the entries in the table of contents.

Once you have those in place you can go to Insert->Index and Tables -> Table of Contents

In this screen you can modify how many levels down your table of contents will go. The default is three.

 

[tuccokeith]

When you indicate that I need to put in headings...where and how do I select the headings?

Or do I just manually type headings?

 

[egolds]

There should be a tool that shows things like: Font, Font Size, Bold, Italics, Underline....etc. This is called the formatting toolbar. If you do not see these items in your tool bar right click in the tool bar area and you will see an option for the Formatting Tool bar.

One of the items in the tool bar is a drop down that will say "Normal" as the selected item. If you drop this down you will see entries for Heading1, Heading2, Heading3.

What these entries do is change the Formatting of what you are about to type. Heading1 is very large font, Heading2 is slightly smaller font in italics (you can change these).

If you have the table of content entries already in the document select where you have, for example written Introduction, and once it is highlighed change the Formatting to Heading1. Once you have this selected as Heading1 you can create your table of contents and it will have one entry. Do the same for each of the subsequent entries.

If you need respond back with an e-mail address and I can send you a sample document.

 

[tuccokeith]

Hello, Can you send the sample document to tuccokeith@netscape.net?

Thanks

 

[Dreamboat]

tuccokeith:

First....a table of contents is created automatically if you use the styles Heading1, Heading2, and Heading3. egolds is describing the Word XP, which you may not be using.

Unless you have customized your toolbars, you should have, just to the left of the font name, a dropdown for the styles.

So, you should format your items like this:

1. Introduction (heading1)
1.1 Purpose (heading2)
1.2 Scope (heading2)
1.3 Definitions(heading2)
1.4 References (heading2)
2. Architectural Representation (heading1)

3. Architectural Goals and Constraints. (heading1)

Are your numbers automatic or manually typed? This will make a difference.

Also see

http://www.theofficeexperts.com/NewsLetters/June2002.doc,

where I describe styles, how to use them, and how to make a TOC.

Hope this helps!

Anne Troy

http://www.TheOfficeExperts.com

Word and Excel Macros
Coming soon: wX

 

[mgarmen]

tuccokeith:

If you don't understand styles or don't like the built-in styles provided (and don't want to create your own styles to use), then there is also the very OLD fashioned way (like in Word Perfect if you used it there) of creating a Table of Contents. This requires 2 steps and can be time consuming. It is as follows:

Marking a Table of Contents:
1. Select text to be included in the TOC.
2. [Alt] [Shift] [o] (that's a letter O not a Zero).
3. That brings up the Mark Table of Contents Entry window.
4. Select the appropriate level (Level 1 if it's at the left margin, level 2 if it's indented .5 inch, level 3 if it's indented 1 inch, etc).
5. [Mark].
6. Repeat above Steps 1-5 for each item to be included in the TOC.

To Generate a Table of Contents:
1. Place the cursor where you want the TOC to go.
2. Make sure [Show/Hide] is off ([Show/Hide] affects pagination).
3. Insert menu => Reference => Index & Tables.
4. Click on the "Table of Contents" tab.
5. Proceed to generate the Table of Contents selecting your format.

The "style" method is much easier and less time consuming but just want you to be informed of both methods. Looks like your TOC won't be very large so it shouldn't take long to do if you do choose this method.

 

[mgarmen]

I forgot to mention that when you generate the TOC at Step 5, you must click [Options]and uncheck "Styles" and uncheck "Outline Levels" and check "Table Entry Fields." Word uses "Table Entry Fields" to know to pick up anything you marked.

Then click [Ok] twice.