Granting access to my calendar to other users

[PhilEvelyn]

I have carefully followed Microsoft's instructions on adding the user to the "additional mailbox" section of Exchange Server in Outlook XP and have added the correct permissions for the folder I want the user to access. However, when I go to open the mailbox I am told I do not have the correct rights.
Now I cheated and went into Active Directory and gave the user access to my mailbox, but now they have access to all folders not just the calendar!
Are Microsoft's instructions wrong or am I supposed to get the user to log out of the system completely, or does Outlook take a few hours to think about doing this? Any help would be greatly appreciated as I have to do this for 25 staff.

 

[joegz]

If you want a user to access just the Calendar folder for your mailbox you need to setup permissions differently. Instead of the direction you mentioned what you need to do is set permissions in just one or two folders depending on how you want the user to access the folder.

If you want the user to open your calendar by using the menu option of FILE - OPEN OTHER USERS FOLDER then you just need to set the user up with delegate permissions. You can do this in Outlook through the delegate tab or by right mouse clicking on the Calendar folder and then PROPERTIES. Set the permissions in the permissions tab.

If you want the user to be able to add the maibox to the folder list view and see just the calendar (which sounds like this is what you want) then in addition to the permissions in the calendar folder you also need to give permissions to the mailbox folder. Right mouse click the mailbox folder and go to PROPERTIES and again set the permissions for this folder.

With this later option when the client adds the mailbox as a secondary mailbox they will only see the calendar as a folder in the folder list view for your mailbox.

Cheers

joegz
"Sometimes you just need to find out what it's not first to figure out what it is."

 

[PhilEvelyn]

Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you! Thank you!

I'll say it just once more so you know how happy you have made me.

Thank you!

Phil