Email Disclaimers

[rye8261]

Ok, my company would like to add a company wide disclaimer. That's not a problem, I was planning on using GFI mail essentails to do this and get some better spam filtering.

Now they tell me they want the disclaimer to be like a signature for everyone and pull their name and phone numbers so that everyone will have a uniform disclaimer/signature.

I don't think that's possible as disclaimer software to me was just for disclaimers, not signatures so I thought I'd ask.

Anyone seen anything that can do this at all?

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http://www.niche-listings.com

- Free General Web Directory, Free Web site submissions.

http://www.websortings.com

- Free General Web Directory, Free Web site submissions.

 

[captaincrunch00]

I have never heard of such a thing. That sounds like a lot of work.

I use GFI mail essentials only for the disclaimer feature, it works great, but please dont be one of those companies that things it's legally binding. The "intended recipient" is whoever you sent it to, whether it was by mistake or on purpose. If I do not agree to it, then I am not "legally obligated" to do anything you ask me to because I am the intended recipient, I am the person in the To: field, so I am the intended recipient. If I want to mail that thing around to 300 different people, then I will, a disclaimer that I dont agree to and is just tacked on the bottom is useless. Word it nicely and politely to have them please call your company and delete the email immediately.



Disclaimer: By reading this you are legally obligated to mail me a brand new fifty dollar bill.

See? That didnt work did it? Not legally binding at all.

Excuse my minirant against companies like that.

 

[rye8261]

They care more about making everything uniform and not making it legally binding.

I've found

http://www.exclaimer.com

which seems to do what I need but haven't found much about if they are reputable or not yet.

---------------------------------------

http://www.niche-listings.com

- Free General Web Directory, Free Web site submissions.

http://www.websortings.com

- Free General Web Directory, Free Web site submissions.

 

[58sniper]

Yep - exclaimer works great, and can pull just about any AD attribute from a user account. Additionally, you can configure rules to handle disclaimers and signatures differently for internal vs. external email, and based on other criteria (like not appending disclaimers on emails that already have the disclaimer in an earlier reply).

There are a couple of things to look out for. First, look into GPOs to disable signatures from Outlook (making the assumption that you're using Outlook with Exchange - even though you didn't post this in the Exchange forum). Otherwise, you'll have multiple signatures.

Second, make sure that your info is correct for the users. Best way I've seen is to let them change it. Use something like

http://www.directory-update.com/

and they can update their contact info. Really cool.

Pat Richard, MCSE MCSA:Messaging CNA
Microsoft Exchange MVP
Want to know how email works? Read for yourself -

http://www.ietf.org/rfc/rfc2821.txt