Conference room availability ... solution ? 1

[LaforcE]

Hi, I was wondering, how you guyz where dealing with the conference room. You know, when you are setting up an appointment in Outlook and are invinting members, and finnally, choosing the emplacement.

I was wondering, how can I add a location, like a conference room in the choice when creating the meeting.

Any suggestions, tips or usefull link is welcome.
Thx!

- Security is a never ending job.

 

[xmsre]

Resource mailbox, and invite the "resource" to the meeting.

 

[LaforcE]

Ok but I have to create an account for the room before ...
But the problem is that this account will be listed when ppl will want to send email in the TO: right ? Anyways to make it invisible ?

And when choosing inviting this person it is not listed as a ressource by default .. HOW can I make it listed as a ressource by default ? So ppl don't have to click on it each time ?

Thanks for replying ...



- Security is a never ending job.

 

[talon121a]

You can goto the Exchange option tab in the AD Accounts, to change the visibility status of the account in the address book.

If thats what your trying to do ;-)

Jason

 

[LaforcE]

Yeah ..!

Thanks ...

But HOW can I make it listed as a ressource by default ? So people don't have to click on it each time ?



- Security is a never ending job.

 

[techyboy]

I suggest you see the microsoft tech docs

how to create a resource in exchange

it is done when you set the account up

response to the resource is needed to deal with booking etc

hope this helps

 

[LaforcE]

Yeah ... this help ...

(

http://www.msexchange.org/tutorials/MF019.html)

Now I have an account accepting all meeting, and deniyng those where the room are already reserved ...

But I still don't have the room option in the combo box. You know, the one under Subject: in the meeting ? It's written Location: and the best would have been to have the choice in the location ...

thank again

- Security is a never ending job.

 

[xmsre]

"Location" is just a text tag. I remember one incident in a company where conference rooms were a scarce commodity. One particular user wouldn't take no for an answer. If the conference room they wanted was unavailable, they would book any available conference room, then manually edit the location field. They would then show up at the conference room that was unavailable, email in hand, and bully their way into getting the other party to cancel. Unless you inspected the email closely, you wouldn't notice that the booking was actually coming from the wrong conference room.

 

[LaforcE]

Haaaa ... just a text drag!!

It explain a lot. Thank for your usefull answer. Ill stop looking for a built-in solution ...

Have a nice day, and thank again for all of your answers ...

- Security is a never ending job.