Clean Old E-mails

[A15]

How do I set a rule to delete every e-mail older than a certain date in the "Deleted Items" and the "Inbox" only?

I am trying to find a way to clean up our database, forcing users to clean their Inboxes.

Thanks for the help.

 

[ntinlin]

You need to set up a mailbox manager policy under recipient policies.

You can configure number of days to delete after and which items to delete. You can also modify the filter so not everyone is affected. Easiest way we found to do this was to apply a custom attribute to the exchange mailbox of those not to be done and set filter to "Do all those mailboxes that don't have a CA2 saying executive".

Also you'll need to configure a schedule under the properties of the server.

Be aware that the date XC uses by default is the last modified date. So say you had a message that by its received date was over 120 days and your policy is deletion after 120 days but had been worked on by user within 120 days then it won't be deleted. This can be changed though.

Outlook auto-archiving works in a similar way but can't be changed which is presumably why the above is the default.

Neill