Automate saving sent emails to appropriate personal folder

[Tazzzz]

I want to specify a folder where each outgoing email I create & send is to be filed. The folders will be different for each email. For example: I have 20 active projects at any given time. I create folders under "Personal Folders" in MS Outlook 2000. I have been going to "Sent Items" and draging and dropping sent emails to the appropriate project folder. Is there anyway to automate this so I can select one of these folders as I create the email and it sends a copy to one of these folders at the time I send it? Write a new template for emails with a project box? Write a rule for each project to drop a copy in that folder when sending? Any other ideas?

Thanks,

Joe Folsom

 

[bgross22]

Well, You can automate it if you want to. I tried it just to test and it worked for me. All you have to do is create your folders which you already have. I did not setup personal folders. I just created folders under the sent. Click on Organize. Then click on the rules wizard on top right. Click the new button. Highlight the check messages after sending. You then have to pick your condition. I used the one sent to people or distribution list. You may want it by subject type(not sure) After picking that you have to clikc on the underlined text under rule description and type appropriate info or appropriate names etc. Click next. Then pick move copy to specified folder (this would be your different project folders) You can add exceptions if necessary or just finish.
It told me that this rule is a client-only rule and would only work when outlook was open. I clicked ok.

Hopes this gets you in the right direction. Let me know how it works.

Brand

 

[guestgulkan]

One thing I did find about this rule is that
It does move a COPY.

So you will end up with two copies of the mail - one in the Sent folder, the other in whichever folder you moved the copy to.