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Microsoft: Office FAQ

How to

Chart Bars or Columns that change color based on data values. by SkipVought
Posted: 16 Jul 10

First remember that an Excel BAR Chart has a horizontal orientation, while an Excel COLUMN chart has a vertical orientation.

Suppose we have some simple data like this:

Region Budget
North    200
South    400
East     600
West     800

and you want to display any Budget amount in the chart less than 500 as RED and all other amounts as GREEN.

First we need to condition the data to reflect this requirement:

    A      B     C                  D
1 Region Budget RED               GREEN
2 North    200  =IF(B2<500,B2,0)  =IF(B2>=500,B2,0)  
3 South    400
4 East     600
5 West     800

The result, when you copy the formulas down thru all rows of data:

Region Budget RED GREEN
North    200  200     0
South    400  400     0
East     600    0   600
West     800    0   800

Now you create your chart, using only columns C & D (RED & GREEN) for data and column A for labels.  Use the STACKED Bar or Column feature

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