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Microsoft: Office FAQ

Conditional Cell Formatting

Is there a cell formula that can change the color of the cell based on its content by oscarse
Posted: 19 Jan 07

Not easily ... you could possibly write an Excel VBA function to do this ...  BUT ... Excel 97 and above have a condition format capability that will automatically format a cell based on a set of user entered rules

By selecting a cell or group of cells, format rules, can be applied under FORMAT Conditional Formatting.

example:

setup a total column
highlight the column
select Conditional Formatting
Set the first rule as: greater then 0 with Pattern fill Green
Add a new rule and set to: Less then 0 with Pattern fill Red
Add a new rule and set to: equal 0 (don't change any formats)

now the column of cells will follow whatever value exists in the cells;
anything < 0 will turn the cell red
0 will be no color change
> 0 will be Green

 

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