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Configuring Your System

BAS & PAYG Error Codes by winthropdc
Posted: 15 Nov 05

BAS & PAYG Error Codes FAQ
==========================

When processing the Business Activity Statement (BAS) and Pay As You Go (PAYG) Vendor Summaries for Australian Taxation reporting, you may encounter a number of Errors or Warnings.  

Some of the codes will be shown as Errors (Red Cross) or as a Warning (Yellow Exclamation).  If the message is shown as a Warning it means that the processing code has found something incorrect, but which will not affect the end results.  If the message is shown as an Error it means that the processing code has found something incorrect which will cause the end results to also be incorrect.


Below is a list of the codes and their numbers:


Business Activity Statement Processing Errors and Warnings
----------------------------------------------------------

01:    "GST Processing Start Date is after the End Date"

02:    "PAYG Processing Start Date is after the End Date"

03:    "History Transactions excluded from GST Processing"

04:    "History Transactions excluded from PAYG Processing"

05:    "RM Transaction appears to come from SOP but is not found in SOP tables"

06:    "RM Transaction appears to come from Invoicing but is not found in Invoicing tables"

07:    "PM Transaction appears to come from POP but is not found in POP tables"

08:    "RM Transaction comes from SOP but the SOP transaction is voided"

09:    "RM Transaction comes from Invoicing but the Invoicing transaction is voided"

10:    "PM Transaction comes from POP but the POP transaction is voided"

11:    "Tax Invoice Required but not Received, overridden by BAS Option setting"

12:    "Transaction contains Tax Amount but no Tax Detail information is available"

13:    "POP Transaction not found in PM tables"

14:    "POP Transaction found in PM tables but PM transaction is voided"

15:    "POP Transaction found in PM tables but PM transaction is not from POP"

16:    "SOP Transaction not found in RM tables"

17:    "SOP Transaction found in RM tables but RM transaction is voided"

18:    "SOP Transaction found in RM tables but RM transaction is not from SOP"

19:    "Invoicing Transaction not found in RM tables"

20:    "Invoicing Transaction found in RM tables but RM transaction is voided"

21:    "Invoicing Transaction found in RM tables but RM transaction is not from Invoicing"

22:    "GL Tax Transaction not found in GL tables"

23:    "Tax Detail Total Amount is zero with a non zero Tax Detail Tax Amount (1 Field)"

24:    "Tax Detail Total Amount is zero with a non zero Tax Detail Tax Amount (G Field)"

25:    "Tax Detail Total Amount is zero with a non zero Tax Detail Tax Amount (W Field)"

26:    "Tax Detail Taxable Amount is zero with a non zero Tax Detail Tax Amount (1 Field)"

27:    "Tax Detail Taxable Amount is zero with a non zero Tax Detail Tax Amount (G Field)"

28:    "Tax Detail Taxable Amount is greater than Tax Detail Total Amount (1 Field)"

29:    "Tax Detail Taxable Amount is greater than Tax Detail Total Amount (G Field)"

30:    "Tax Detail Total Amount is zero with a non zero Tax Detail Taxable Amount (1 Field)"

31:    "Tax Detail Total Amount is zero with a non zero Tax Detail Taxable Amount (G Field)"

32:    "Not Reporting using Tax Collected & Paid amounts (Manual Totalling), this mode is recommended"

33:     "Calculated Transaction Total for field G6 is not equal to field G1 - field G5"

34:    "Calculated Tax Total for field G6 is not equal to field G1 - field G5"

35:    "Calculated Transaction Total for field G17 is not equal to field G12 - field G16"

36:    "Calculated Tax Total for field G17 is not equal to field G12 - field G16"


PAYG Vendor Summaries Processing Errors and Warnings
----------------------------------------------------

01:    "Supplier ABN Number missing"

02:    "Supplier Street Address ID missing"

03:    "Supplier Street Address ID, Name missing"

04:    "Supplier Street Address ID, Contact missing"

05:    "Supplier Street Address ID, Phone number 1 missing"

06:    "Supplier Street Address ID, Phone number 1 STD area code missing"

07:    "Supplier Street Address ID, Phone number 1 does not contain 8 digits"

08:    "Supplier Street Address ID, Address line 1 missing"

09:    "Supplier Street Address ID, City missing"

10:    "Supplier Street Address ID, State missing"

11:    "Supplier Street Address ID, Postcode missing"

12:    "Supplier Postal Address ID missing"

13:    "Payer ABN Number missing"

14:    "Payer Address ID missing"

15:    "Payer Legal/Tax Name missing"

16:    "Payer Address ID, Name missing (optional)"

17:    "Payer Address ID, Address line 1 missing"

18:    "Payer Address ID, City missing"

19:    "Payer Address ID, State missing"

20:    "Payer Address ID, Postcode missing"

21:    "Creditor Withholding, Form Type not set, check Withholding Type is correct"

22:    "Creditor Withholding, TFN Mode not set"

23:    "Creditor Options, Tax File Number missing"

24:    "Creditor Withholding, Individual's Date of Birth missing (optional) "

25:    "Creditor Cheque Name missing"

26:    "Creditor Cheque Name, Surname missing"

27:    "Creditor Cheque Name, First name missing"

28:    "Creditor Cheque Name, comma missing (Preferred Format: Surname, Given names)"

29:    "Creditor Primary Address ID missing"

30:    "Creditor Purchase Address ID missing"

31:    "Creditor Remit To Address ID missing"

32:    "Creditor Ship Form Address ID missing"

33:    "Creditor Address, Address line 1 missing"

34:    "Creditor Address, City missing"

35:    "Creditor Address, State missing"

36:    "Creditor Address, Postcode missing"

37:    "Creditor Total Tax Withheld is zero"

38:    "Creditor Gross payments is zero"

39:    "Creditor Options, ABN Number missing"

40:    "Creditor Withholding, Withholding Tax Rate is missing"

41:    "Creditor Withholding, Payment Type not set"

42:    "Creditor Withholding, Entity Type not set"

43:    "Creditor Name is missing (optional)"

44:    "Creditor Address, Phone number 1 missing"

45:    "Creditor Address, Phone number 1 STD area code missing"

46:    "Creditor Address, Phone number 1 does not contain 8 digits"

47:    "Creditor Address, State Invalid Abbreviation"

48:    "Payer Address ID, State Invalid Abbreviation"

49:    "Supplier Street Address ID, State Invalid Abbreviation"

50:    "Supplier ABN Number Invalid"

51:    "Payer ABN Number Invalid"

52:    "Creditor Options, ABN Number Invalid"

53:    "Creditor Options, Tax File Number Invalid"

54:    "Payer WPN Number missing"

55:    "Payer WPN Number Invalid"

56:    "Creditor Address, Postcode does not contain 4 digits"

57:    "Payer Address ID, Postcode does not contain 4 digits"

58:    "Supplier Street Address ID, Postcode does not contain 4 digits"

59:    "Supplier Postal Address ID, State Invalid Abbreviation"

60:    "Supplier Postal Address ID, Postcode does not contain 4 digits"


Archives of the latest BAS code for all versions from v5.5 to v8.0, can be found on the Development page of http://www.winthropdc.com. You can't obtain v5.5 or v6.0 code from PartnerSource anymore.


David Musgrave [MSFT]
Senior Development Consultant
MBS Services - Asia Pacific

Microsoft Business Solutions
http://www.microsoft.com/BusinessSolutions

Any views contained within are my personal views and
not necessarily Microsoft Business Solutions policy.
This posting is provided "AS IS" with no warranties,
and confers no rights.  

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