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Microsoft: Office FAQ

Word Mail Merge

How Can I Use Mail Merge to Create a List Sorted by Category by AyJayEL
Posted: 22 Mar 01

How to Use Mail Merge to Create a List Sorted by Category

The key field to group on is called {Mergefield City}.
Table like this (Sorted by City)
CITY           EMPLOYEE            SALES
Bath           Davies              ú10,500
Bath           Peterson            ú2,000
London         Smith               ú3,000
London         Jones               ú20,000
{If{MergeSeq}="1" "{Mergefield City}
" ""}{Set Place1{Mergefield City}}
{If {Place2}<>{Place1}"
{Mergefield City}

{Mergefield employee}{Mergefield Sales}" "{Mergefield Employee}{Mergefield Sales}"}{Set Place2{Mergefield City}}

Will produce this

Davies ú10,500
Peterson ú2,000


Smith ú3,000
Jones ú20,000

There are more details on the Microsoft knowledgebase article How to Use Mail Merge to Create a List Sorted by Category. It also tells you how to force a new page after each group.

Back to Microsoft: Office FAQ Index
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