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Microsoft: Office FAQ

Best of Excel

How can I shade alternate rows automatically? by KenWright
Posted: 20 Jan 04

Use a conditional format to do this and it will not move when you sort the rows:-

Do CTRL+A, then Format / Conditional Formatting / Change 'cell value is' to 'formula is' and put
in =MOD(ROW(),2)=1

Now click on the format button and choose a nice pastel colour from the patterns tab.  Hit OK till
you are out and you are done.

You could also put in
=MOD(ROW(),2)=0 if you wanted the other rows to be coloured.

You could also put in
=MOD(ROW(),3)=0 if you wanted every 3rd row to be coloured.

You could also put in
=MOD(ROW(),4)=0 if you wanted every 4th row to be coloured.

You could also put in
=MOD(ROW(),5)=0 if you wanted every 5th row to be coloured.

But you probably get the drift by now.  Flipping the 1 and the 0 will determine whether or not you
start with a coloured or a non-coloured row.

If you want to create alternate green bars made up of say 3 rows (or any other color), you can
also use:

For every three rows:

For every four rows:

For other number of shadings, just make the 2nd number (6 or 8 in example) twice as much as the
3rd number (3 or 4 in example)

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