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Microsoft: Access Modules (VBA Coding) FAQ

PDF files

Output a report in PDF format by mdthornton
Posted: 14 Mar 02

The following code will output an Access report as a PDF file.

YouÆll need:
- the Acrobat PDFWriter software on your machine.
- Your own version of the Get/Save registry setting calls below

Note: this is a chopped down version of my real code just to show the salient points. YouÆll need to adapt this to your own context.

Public Sub RunReportAsPDF
On Error GoTo Err_RunReport

æ Folder where PDF file will be written
sPDFPath = ôC:\myapp\archive\ö

æ Save current default printer
sMyDefPrinter = GetRegistryString(HKEY_CURRENT_USER, "Software\Microsoft\WIndows NT\CurrentVersion\Windows", "Device")
æ Set default printer to PDF Writer
SaveRegistryString HKEY_CURRENT_USER, "Software\Microsoft\WIndows NT\CurrentVersion\Windows", "Device", "Acrobat PDFWriter"

sPDFName = ômyReport.pdf"
æ Setting value for PDFFileName in the registry stops file dialog box from appearing
SaveRegistryString HKEY_CURRENT_USER, "Software\Adobe\Acrobat PDFWriter", "PDFFileName", sPDFPath + sPDFName

æ Run the report
DoCmd.OpenReport ômyReportö, acPreview
    ' Restore default printer
    SaveRegistryString HKEY_CURRENT_USER, "Software\Microsoft\WIndows NT\CurrentVersion\Windows", "Device", sMyDefPrinter
    Exit Sub

    MsgBox Err.Description
    Resume Exit_RunReport
End Sub

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