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Microsoft: Office FAQ

Tips and Tricks

Get MS Word Copy/Paste-text to word wrap properly by SkipVought
Posted: 14 Jan 02 (Edited 2 Sep 03)

How many times have you received a document or an eMail, you do a Copy and Paste, and find line fragments instead of paragraphs that you can Word Wrap or easily read in you word processor of choice   .

Well here's a way that I use to format a block of text so that it becomes a bit more readable (naturally, you could record this in your macro editor and make the conversion an even happier experience    )√†

1.    Paste the offending text into MS Word.
2.    Edit/Replace
3.    If (you have a lot of spaces) Then
                   enter two spaces in FindWhat and be sure that ReplaceWith is EMPTY - Hit ReplaceAll Button
4.    If (there are lines ending/starting where they should not - ie extra paragraph marks) Then
                   enter ^p^p in FindWhat and ^m in ReplaceWith - Hit ReplaceAll Button.  This replaces adjacent paragraph marks with page breaks.
5.         Continuing√† enter ^p in FindWhat and a single space in ReplaceWith - Hit ReplaceAll Button. This will eliminate the end/start problem.
6.         Continuing√† enter ^m in FindWhat and ^p in ReplaceWith - Hit ReplaceAll Button.  This will insert the end of paragraph mark.  Rather than inserting 2 end of paragraph marks, consider formatting you paragraph Format/Paragraph/Spacing - After and use 6 points.  This will set off each paragraph without having to insert another character.

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