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Allow Spell Check in Word 2010 form

Allow Spell Check in Word 2010 form

(OP)
All

Thanks for the help in advanced. This topic seems to be a major issue in word forms, but I would like to try and get the ability to spell check to work in a word form.

I have tried the following script which works, but spell checks the entire document and not just the fields which I want to limit the check to. I did check a lot of Tek-Tips, but I didn't really find a good answer since most of the advice was from several years ago and may not have been updated.

CODE

Sub SCForm()

   ActiveDocument.Unprotect Password:="test"
   Selection.WholeStory
   Selection.LanguageID = wdEnglishUS
   ActiveDocument.CheckSpelling
   ActiveDocument.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
   
End Sub 

I also tried this code, but it also seems to allow for non-form fields to be checked, so it seems to be a longer code for the above. What can I do to limit what is checked? Is there a way that has been found?

CODE

Sub RunSpellcheck()

Dim oSection As Section, OriginalRange As Range

'If no documents open, quit macro
If Documents.Count = 0 Then
    Exit Sub
End If

Set oDoc = ActiveDocument

'Check what type of protection - if any - has been applied
Select Case oDoc.ProtectionType

    'If not protected, or if protected for tracked changes,
    'run spellchecker and quit
    '-------------
    Case wdNoProtection, wdAllowOnlyRevisions
        If Options.CheckGrammarWithSpelling Then
            oDoc.CheckGrammar
        Else
            oDoc.CheckSpelling
        End If
        Application.ScreenUpdating = True
        Application.ScreenRefresh
        If oDoc.SpellingErrors.Count = 0 Then
            If Options.CheckGrammarWithSpelling Then
                MsgBox "The spelling and grammar check is complete", _
                        vbInformation
            Else
                MsgBox "The spelling check is complete", vbInformation
            End If
        End If
        System.Cursor = wdCursorNormal
        Exit Sub
    '-------------
    Case wdAllowOnlyComments
        'Don't want to run spellchecker if protected for comments
         Exit Sub
End Select

Set OriginalRange = Selection.Range
System.Cursor = wdCursorWait

'-------------
'-------------
'If we've got this far, it's protected for forms
'Now unprotect the document
oDoc.Unprotect Password:="test"
oDoc.SpellingChecked = False

'Check each section for its protection property -
'which you can get even after unprotecting the document.
'If the section was protected, call a subroutine to spellcheck the formfields.
'if it wasn't, spellcheck the section
StatusBar = "Spellchecking document ..."
For Each oSection In oDoc.Sections
    If oSection.ProtectedForForms Then
        Call CheckProtectedSection(oSection)
        If Cancelled Then
            'Boolean variable returned by CheckProtectedSection
            'procedure if user pressed Cancel button
            Exit For
        End If
    Else
        If oSection.Range.SpellingErrors.Count > 0 Then
            Application.ScreenUpdating = True
            oSection.Range.CheckSpelling
            If oSection.Range.SpellingErrors.Count > 0 Then
                'User pressed Cancel button
                '(Pressing Ignore reduces the count, pressing Cancel doesn't)
                Exit For
            End If
        End If
    End If
Next oSection

'Re-protect the document
oDoc.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
OriginalRange.Select
Application.ScreenUpdating = True
Application.ScreenRefresh
If oDoc.Range.SpellingErrors.Count = 0 Then
    If Options.CheckGrammarWithSpelling Then
        MsgBox "The spelling and grammar check is complete", _
                vbInformation
    Else
        MsgBox "The spelling check is complete", vbInformation
    End If
End If

'Release variables from memory
System.Cursor = wdCursorNormal
Cancelled = False
CorrectedError = vbNullString
Set MyRange = Nothing

End Sub

Private Sub CheckProtectedSection(oSection As Section)

Dim FmFld As FormField, FmFldCount As Long, Pos As Long

'check only the text formfields,
'don't check listboxes and checkboxes - this speeds up the code
Application.ScreenUpdating = False
For Each FmFld In oSection.Range.FormFields
    'Check to see if the field is a text formfield
    If FmFld.Type = wdFieldFormTextInput Then
        'Check if the field is a 'real' text field (no date, formula etc);
        'and that it is enabled for text input
        If FmFld.TextInput.Type = wdRegularText And FmFld.Enabled Then
            'The following subroutine won't be called if Word 97 is in use
            If Not Left$(Application.Version, 1) = "8" Then
                Call TurnNoProofingOff(FmFld)
            End If
            FmFld.Range.SpellingChecked = False

            'Change the language constant in the following line if necessary;
            'when you type the = sign, a list of all supported language
            'constants will appear, and you can choose one from the list.
            FmFld.Range.LanguageID = wdEnglishUS
            'Or whichever language is appropriate for you

            'If the current form field contains errors, spellcheck the text in it
            If FmFld.Range.SpellingErrors.Count > 0 Then
                'The following condition is to allow for a Word 97 bug, which
                'was fixed in 2000; (and in the latest Word 97 patches). If
                'the formfield is in a table and contains more than one
                'paragraph, then spellchecking it will crash Word 97
                If Left$(Application.Version, 1) = "8" _
                          And FmFld.Range.Paragraphs.Count > 1 _
                          And FmFld.Range.Tables.Count > 0 Then
                    Call Word97TableBugWorkaround(FmFld)
                    If Cancelled Then Exit Sub
                Else
                    'Set a range to the formfield's range in case the user
                    'accidentally destroys the formfield by overtyping its entire
                    'contents
                    Set MyRange = FmFld.Range
                    FmFldCount = oSection.Range.FormFields.Count
                    Application.ScreenUpdating = True

                    FmFld.Range.CheckSpelling

                    If IsObjectValid(FmFld) Then
                        If FmFld.Range.SpellingErrors.Count > 0 Then
                            'User pressed Cancel button. (Pressing Ignore
                            'reduces the count, pressing Cancel doesn't)
                            Cancelled = True
                            Exit Sub
                        End If
                    Else
                        'If formfield was destroyed because user overtyped its
                        'entire contents
                        CorrectedError = MyRange.Text
                        If Len(CorrectedError) = 0 Then
                            CorrectedError = MyRange.Words(1).Text
                        End If

                        'Formfields should really NEVER be preceded by a tab;
                        'design your forms so that each formfield is in its own
                        'table cell (removing borders as necessary). However, to
                        'cater for any legacy forms you may have, the following
                        'loop works around the possibility that it might be
                        'preceded by a tab
                        Pos = InStr(CorrectedError, vbTab)
                        Do While Pos > 0
                            CorrectedError = Mid$(CorrectedError, Pos + 1)
                            Pos = InStr(CorrectedError, vbTab)
                        Loop

                        'If formfield was destroyed when the user corrected the
                        'spelling, reinstate it, and put the user's correction into its
                        'result. Note that although Undo reinstates the Formfield
                        'itself, if the Formfield is preceded by a tab, It doesn't
                        'reinstate the FmFld object, hence the need to do a count
                        '(although, as previously stated, in a well-designed form,
                        'formfields should never be preceded by a tab, as it's
                        'better use table cells (removing borders as necessary).
                        Do While Not FmFldCount = _
                                oSection.Range.FormFields.Count
                            oDoc.Undo
                        Loop

                        'Also due to a Word bug, if the formfield is preceded by a
                        'tab, the text within the formfield may now be selected
                        'without the formfield itself being selected!
                        'Hence the following convoluted workaround
                        If Selection.FormFields.Count = 0 Then
                            Selection.MoveRight unit:=wdCharacter
                            Selection.MoveLeft unit:=wdCharacter, Extend:=True
                        End If
                        If Not IsObjectValid(FmFld) Then
                            Set FmFld = Selection.FormFields(1)
                        End If
                        FmFld.Result = CorrectedError
                    End If
                End If
                Application.ScreenUpdating = False
            End If
        End If
    End If
Next FmFld

End Sub

Private Sub TurnNoProofingOff(FmFld As FormField)
    'This subroutine is called only in Word 2000 and above
    FmFld.Range.NoProofing = False
End Sub

Private Sub Word97TableBugWorkaround(FmFld As FormField)

'Unlink formfield (convert to text)
Set MyRange = FmFld.Range
FmFld.Range.Fields(1).Unlink
Application.ScreenUpdating = True
MyRange.CheckSpelling
If MyRange.SpellingErrors.Count > 0 Then
    'User pressed Cancel button
    '(Pressing Ignore reduces the count, pressing Cancel doesn't)
    Cancelled = True
End If
CorrectedError = MyRange.Text
'Undo to reinstate the formfield
Do While Not IsObjectValid(FmFld)
    oDoc.Undo
Loop
FmFld.Range.Fields(1).Result.Text = CorrectedError
Application.ScreenUpdating = False

End Sub 

RE: Allow Spell Check in Word 2010 form

(OP)
Update:

I found code that actually works!

The question that I now have is, how can I limit it to run only on a button click? I don't want the spell check to run without the user's approval or request and without a popup message box. Also, is there a way to ignore blank fields?

Thanks!

CODE

Sub myCheckSpelling()
    MsgBox "Demo one field spell check"
     
     'Select Paragraph
    ActiveDocument.Bookmarks("\Para").Select
    With Selection
        #If VBA6 Then
             'Only Word > 2000
            .NoProofing = False
        #End If
         'Set language
        .LanguageID = wdEnglishUS
         'Run spell checker
        .Range.CheckSpelling
    End With
End Sub 

RE: Allow Spell Check in Word 2010 form

The simple way to limit a spell-check to formfields is to set the 'do not check spelling or grammar' option for the rest of the document. This can be a once-off exercise before the document is deployed.

CODE

Sub SpellCheckSetup()
Application.ScreenUpdating = False
Dim Pwd As String, pState As Variant, bFit As Boolean, i As Long
With ActiveDocument
  pState = False
  If .ProtectionType <> wdNoProtection Then
    Pwd = InputBox("Please enter the Password", "Password")
    pState = .ProtectionType
    .Unprotect Pwd
  End If
  .Range.NoProofing = True
  For i = 1 To .FormFields.Count
    With FormFields(i)
      If .Type <> wdFieldFormCheckBox Then
        If .Enabled = True Then .Range.NoProofing = False
      End If
    End With
  Next
  If pState <> wdNoProtection Then .Protect Type:=pState, _
    NoReset:=True, Password:=Pwd
End With
Application.ScreenUpdating = True
End Sub 
You can then run an ordinary spell-check whenever that's required and only the formfields will be checked.

CODE

Sub DoSpellCheck()
Application.ScreenUpdating = False
Dim Pwd As String, pState As Variant, bFit As Boolean, i As Long
With ActiveDocument
  pState = False
  If .ProtectionType <> wdNoProtection Then
    Pwd = InputBox("Please enter the Password", "Password")
    pState = .ProtectionType
    .Unprotect Pwd
  End If
  .CheckSpelling
  If pState <> wdNoProtection Then .Protect Type:=pState, _
    NoReset:=True, Password:=Pwd
End With
Application.ScreenUpdating = True
End Sub 
As for:

Quote:

I don't want the spell check to run without the user's approval or request
the macro won't run anyway unless the user does something to cause it to do so. That 'something' might be choosing the macro via Alt-F8 or another keyboard shortcut you assign, or by clicking an ActiveX button coded like:

CODE

Private Sub CommandButton1_Click()
 Call DoSpellCheck
End Sub 
Just be aware that ActiveX buttons aren't supported on Macs.

Cheers
Paul Edstein
[MS MVP - Word]

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