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What is the simplest and most efficient way to manage a portfolio with several concurrent projects?

What is the simplest and most efficient way to manage a portfolio with several concurrent projects?

What is the simplest and most efficient way to manage a portfolio with several concurrent projects?

(OP)
What is the simplest and most efficient way to manage a portfolio with several concurrent projects and shared resources?


TLDR:
We need to find a way to provide clarity and alignment to everyone, so we all understand what to do, and the progress of everything. What is in your opinion the best way to achieve it?


Our Challenge:
To have a Single Source of Truth for all priorities, assignments, projects, and roadmap.


Our Vision:
To have a simple board that everyone sees, uses, updates, and works from it. All team is aligned and has crystal-clear understanding of what needs to be done, why, and by when. Everyone understand the status of all projects that are in progress, and know about all the upcoming ones.


Our Objectives:
  • To have a centralized place for everything.
  • To be simple for the executive team to be able to get a bird’s eye view of everything that is going on.
  • To be detailed enough for the ones doing the work, so they know exactly what needs to be done.
  • To have a way to display a simple dashboard with the project’s progress, team, assignments, and deadline.
  • To be visual. People learn much faster is everything is visual and quick to scan.

Our Problems:
  • Having everything in one list is not detailed enough when we need details - to provide a better understanding of all tasks and their progress.
  • Having several lists, like one for each project, is not simple enough... and people need to jump back and forth between them to se the whole picture.
  • User engagement is low. If it is hard for anyone to use, they won’t use it. If they don’t use it, it gets outdated and becomes useless.
  • The tools are not easy to use. They get in the way, instead of helping the users and supporting the process.
  • If the users don’t see what they need to do in front of them all the time, they will forget and not do it.

About Us:
We're a Global Innovation Company, and anything but ordinary. We create products that shake the industry and ignite the creative mind. We aren't afraid of c
allenges; we are Chuck Norris' biggest fans. We place a strong emphasis on company culture and focus on changing the world with innovative minds. Join our revolution.

RE: What is the simplest and most efficient way to manage a portfolio with several concurrent projects?

Well, there are several PPM (Project and Portfolio Mgmt) softwares on the market. Prices and features (and your mileage) may vary, and ROI may differ from any other companies that endorse one or more of those software products. I recommend (TA-DA !!)........ a project to gather the requirements of your company (past, present, and anticipated for the future), and then assign priorities to the various requirements (simply: must have, valuable, nice to have). Then build a scorecard for the various vendors and see where they stand. Then the Cost-Benefit-Risk analysis must happen. How much does it cost? What is the risk of this vendor going out of business and leaving us alone? Are the benefits/features of this product worth the cost? And finally, a Build versus Buy decision. Is it feasible or desirable to build our own product that meets *all* our requirements and can be customized as we wish for the future.

Good Luck!

PS - I can help you get started with this !! I'm not currently on any assignments, although I will start one later this month. smile

==================================
adaptive uber info galaxies (bigger, better, faster, and more adept than agile big data clouds)


RE: What is the simplest and most efficient way to manage a portfolio with several concurrent projects?

Standard tools like MS Project and MS SharePoint are useful in some cases. However, JohnHerman's advice is best practice.

JTB
Have Certs, Will Travel
"A knight without armour in a [cyber] land."

RE: What is the simplest and most efficient way to manage a portfolio with several concurrent projects?

I saw this in a newsletter today, so I'm appending it. It's an article about a comparison tool for PPM software.

http://www.projectsatwork.com/content/Articles/298...

==================================
adaptive uber info galaxies (bigger, better, faster, and more adept than agile big data clouds)


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