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Access 101

4 main components of Access =Table, Query, Form, Report by DougP
Posted: 14 Jun 00

A Table is where the data is stored. Such as Names
Tables contain Fields. First Name, Last Name, Address, City, St, Zip are examples of fields for a customer table.
Always start with a table.

Next you can create a "Form" to key data into your table.
You can key data directly in the table but a form offers more flexibility. You can automate some of the data entry using a form. You can add buttons to do a whole host of things like print reports and add new records.

You can then create a "Query". A query answers questions about your data.
After you have Customers in your table and you want to find all of the Smiths. This is easily done with a query.

Next you want to print a Report of all the Smiths.
use your query as a record source for your Report.

You could print from the Table or Query but a report lets you add things like Date printed and a Company logo and a lot more.

So those are the 4 main components in Access.
Table = Where Raw data is stored.
Form = A place to key in data and Open reports.
Query = Ask questions about your data.
Report = Create a paper document that is professional looking.

Back to Microsoft: Access Other topics FAQ Index
Back to Microsoft: Access Other topics Forum

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