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Microsoft: Office FAQ


Best of Excel

NORMALIZE Your Table using the PivotTable Wizard
Posted: 7 Jul 04 (Edited 14 Oct 13)

The Dilema

You have a sheet set up something like this...

Acct Jan Feb Mar
Acct01 234 123 567
Acct02 345 234 678
Acct03 456 345 789

and you're having problems doing the stuff to it that you'd like to do.

That's because your data is NOT NORMALIZED. You might want to check out this EXCELLENT link 'Relational Database Design'

Excel's PivotTable Wizard to the RESCUE!

1) Start the wizard -- Data/PivotTable & PivotChart Report...
If you have Excel Version 2007+ use alt+D P to activate the PT Wisard

2) Step 1 of 3 - Select Option Button: Multiple Consolidation Ranges -- [Next]

3) Step 2a of 3 - Select Option Button: I will create the page fields -- [Next]

4) Step 2b of 3 - With your cursor in the Range Textbox, select the data range on your sheet that you want to normalize -- [Add] -- [Next]

5) Step 3 of 3 - [Finish]

6) Drag the Row and Column buttons OFF the Layout -- [OK] -- [Finish]

7) Mysteriously, you are on another sheet that has a 4-cell pivot table. Double click the BOTTOM RIGHT CELL

8) Again, on another sheet -- This is you data normalized, or at least closer to it. You'll need to change headings at least.

Row Column Value
Acct01 Jan 234
Acct01 Feb 123
Acct01 Mar 567
Acct02 Jan 345
Acct02 Feb 234
Acct02 Mar 678
Acct03 Jan 456
Acct03 Feb 345
Acct03 Mar 789

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